S12948P

Faculty Transaction Process Lead

SRVPAA-SR VP Acad Affrs & Prov

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

TRS or ORP

Employee

Benefits Eligible

Full Time

Weekdays during typical office hours

Commensurate with Experience

11/22/2024

Yes

01/01/2025

Review of applications will begin immediately. Depending on the availability of the selected applicant, an earlier start date may be possible.

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

HR/EEO/OD Professional

Exempt

1.00

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Competitive incumbents should have professional experience managing tasks and responsibilities associated with the promotion and tenure process. This is a security-sensitive position. This role addresses issues of a confidential nature and will need to use discretion effectively.Other Preferred Qualifications:

• Experience processing requests regarding a variety of faculty special appointment transactions.
• Documented success in implementing and/or learning to use new software tools.
• Experience working as part of a team responsive to the needs of stakeholders.
• Experience with faculty employment procedures and/or working with faculty data across multiple sources.
• Documented success in project management.
• Strong written and oral communication skills.
• Proven ability to identify and collaborate to improve procedures.
• Service-oriented work ethic.
• Knowledge of the relevance of allocation of effort, responsibilities, and expectations throughout the faculty career lifecycle.
• Meticulous attention to accuracy of records and adherence to policy.

The Office of Faculty Affairs (OFA), a unit within the Office of the Senior Vice President for Academic Affairs and Provost, provides support for faculty and oversight of faculty-related policies for the institution. The Faculty Affairs Transaction Process Lead serves as the project manager of the annual promotion and tenure process as well as manages transactions related to special appointment and other requests that route through OFA throughout the career lifecycle of a faculty member at the University. The position serves as the principal point of contact and liaison with internal and external constituencies on those matters. The incumbent is expected to present a positive attitude and initiative to take primary responsibility with other processes and projects as needed to enhance the promotion, tenure, and special appointments operations of the Office of Faculty Affairs. This position reports directly to the Director of Faculty Affairs Operations.

• Service focused and a self-starter with proven dependability and self-motivation.
• The successful candidate should have professional experience with the Promotion and Tenure process.
• Desire to improve external office workflows and internal procedures.
• Exceptional attention to details.
• Knowledge of UGA practices, policies, and resources, as well as USG and BOR policies.
• Knowledge of academic administrative business processes and practices.
• Positive and patient interpersonal skills, combined with a respect for policies and procedures.
• Excellent oral and written communication skills and the ability to engage effectively and professionally with senior administrators at the University and constituents across campus, as well as University System of Georgia offices.
• Excellent computer and Microsoft Office skills.
• Ability to use independent judgment and discretion with confidential information due to the nature of the position.
• Ability to independently manage multiple, simultaneous projects at moderate to high level of complexity with deadlines.

Standard for typical office environment.

No

Yes

No

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Serves as Project Manager for the annual Faculty Promotion & Tenure (P&T) process:

• Manages the processes and procedures for the full P&T cycle with support from the Faculty Data and Business Intelligence Lead, central offices, and academic units including organization of the initial charge meeting, facilitiation of URC and UAC committee actions, communication, and reporting.
• Fields policy and procedure questions regarding the promotion and tenure process, tenure probationary extensions, and related topics from units throughout the year.
• Coordinates subsequent levels of review through the Provost’s and President’s offices by maintaining workflow status in the Promotion and Tenure Portal.
• Partners with the Programming Team on promotion and tenure workshops.
• With support from the Faculty Data and Business Intelligence Lead, works on process improvement initiatives in the portal including future plans to expand the scope of use in the coming year.

50

Manages and facilitates the transactional steps for requests and correspondence regarding special appointments and employment actions requiring approval from the Associate Provost for Faculty Affairs, Vice Provost for Academic Affairs, Provost, President, and/or Board of Regents (BOR):

• Ensures completeness of requests and works closely with staff in the academic units, UGA Foundation, Provost’s Office, President’s Office, and University System of Georgia to coordinate approvals.
• Notifies stakeholders regarding approvals and updates records.
• Manages titles and appointees in the Special Titles section of OneUSG Connect.
• Updates the Endowed Positions OFA website with new faculty appointments and new establishments.
• Develops, proposes, and implements process improvement and tracking systems for these approvals.

40

Coordinates communications, transactions, and workshops/meetings related to primary job duties as part of the Operations Team:

• Contributes on special projects and assignments at the direction of the Director of Faculty Affairs Operations and the Associate Provost for Faculty Affairs.
• Serves as process and communications lead for the annual contract renewal and non-renewal process.
• Initiates Admin Memos and/or Archnews regarding faculty contracts, promotion and tenure, post-tenure review, faculty annual evaluation, instructor of record/faculty credentialing, and other policy and process reminders in collaboration with the Director of Communication for Academic Affairs to aid in communicating to Administrators.
• Maintains records including, but not limited to, Performance Remediation Plans, Performance Improvement Plans, non-renewal notifications, resignations/retirements, and other faculty transactions.

10

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Charlotte Surratt

csurratt@uga.edu