Posting Number:

PG194349SP

Internal Recruitment:

No

Working Title:

Immunizations Coordinator

Anticipated Hiring Range:

Commensurate with education, experience, and market.

Work Schedule:

On- site Monday - Friday as scheduled 8:00 am - 5:00 pm, occasional Saturday mornings.

Job Location:

Raleigh, NC

About the Department:

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.
The purpose of Campus Health (CH) is to provide appropriate, affordable, accessible and high quality primary health care to eligible students, and provide a comprehensive disease-prevention and health promotion program in the NC State University community. The major function of Campus Health is that of providing outpatient care to the 34,000+ NC State students. Some level of medical care is available 24 hours a day, 7 days a week during the academic year beginning in August and ending in May. Hours of service vary during the summer and during holidays and student breaks. All of our staff members have standards that guide the work we do everyday:Campus Health Values are Respect, Integrity, Customer Service, Teamwork, and Excellence. We expect our staff to consistently demonstrate these values.

Essential Job Duties:

The primary purpose of the Immunization Coordinator position is to facilitate the flow of incoming immunization work, facilitate or direct the immunization verification flow, including reporting, and coordinating work with peers and manager.

Duties include:

• Responding to immunization inquiries and to ensure students in attendance on the NCSU campus are compliant with North Carolina State and NCSU’s immunization policies and mandates.
• Screen incoming immunization documentation, cross train in medical records and appointments with an ability to converse with students within a diverse population, including multi-ethnic representation.
• Communicate with the NC State Immunization branch to ensure Campus Health has current updates to immunization regulations.
• Ability to convey information and suggestions for departmental improvements through a variety of media to individuals or groups.
• Identify problems in health records and opportunities to determine the appropriate course of action to resolve identified issues.
• Provide excellent customer service by promptly responding to telephone, e-mail, mail, fax and personal inquiries related to the HIM department in a pleasant, professional manner.
• Ability to comfortably converse with managers, directors, registrar, department leaders, and conduct presentations to large groups.
• Fully apply features of a variety of software programs, including EMR, S-fax, Microsoft Office/Google Workspace, digital phone, copier, and web-based database to produce and manage workflows essential to the position.
• Follow HIPAA/FERPA guidelines for patient confidentiality.

Primary duties may vary depending on the needs of the department. This position will provide additional administrative support for Campus Health as needed including but not limited to scheduling medical appointments and the check-in process.

Other Responsibilities:

Assist with providing float coverage to multiple areas within Campus Health both at main campus and Centennial campus. Is a backup for front desk coverage for primary care, gynecology, physical therapy and centennial.Adhere to safety health laws and regulations.Participate in emergency preparedness drills.

Minimum Experience/Education:

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Other Required Qualifications:

Knowledge and understanding of immunization requirements.Knowledge of medical terminology.Strong communication and customer service skills.Strong organizational skills and detail oriented.

Preferred Qualifications:

Previous experience in a medical office.Experience with Electronic Medical Records.Knowledge of PHI releasing HIPAA/FERPA.

Required License or Certification:

N/A

Valid NC Driver's License required:

No

Commercial Driver's License Required?:

No

Job Open Date:

11/22/2024

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.):

12/03/2024

Notice to Applicants:

Please note that the work history on your resume, must also be included in your application.

Special Instructions:

Please provide a resume, cover letter and contact information for 3 professional references.

Position Number:

00046217

Position Type:

SHRA

Position Classification Band Title:

Administrative Support Specialist

Position Classification Band Level:

Journey

Position Classification Salary Range:

$ 34,602 - $ 58,870

Salary Grade Equivalency:

GN04

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.00

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies

Time Limited Position:

No

Department Id:

244030 - Campus Health

AA/EEO:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.