Grad & Spec Programs Coord
- Employer
- University of South Carolina
- Location
- Columbia
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Program Administration
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
STA00890PO24
Job Family:Business Operations
Job Function:Business Operations
USC Market Title:Business Operations Specialist
Link to USC Market Title:https://uscjobs.sc.edu/titles/132271
Job Level:P1 - Professional
Business Title (Internal Title):Grad & Spec Programs Coord
Campus:Columbia
Work County:Richland
College/Division:School of Law
Department:LAW - Health Law Masters Program
State Pay Band:6
Approved Starting Salary:$49,396
Advertised Salary Range:$49,396 - $62,000 commensurate with experience
Part/Full Time:Full Time
Hours per Week:37.5
Work Schedule:Monday through Friday, 8:30am-5:00pm with an hour for lunch each day.
Must be willing to work a flexible schedule to meet the needs of the department.
12 months
Job Search Category:Other Professional
About University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement:At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Advertised Job Summary:Under the limited supervision of the Director of Graduate Programs, the Coordinator will provide administrative support to the faculty and staff working on graduate programs, special programs, Centers, and initiatives. The Coordinator is responsible for handling HR duties, travel, expense reports, and payment requests and for tracking spending against program budgets for the faculty program directors. The Coordinator must be detailed oriented and organized and be able to work independently with little supervision and balance multiple competing priorities and deadlines.
Job Related Minimum Required Education and Experience:Requires a bachelor’s degree and 1 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications:Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency. Prior work experience within the USC system including HR processes is preferred. Successful completion of advanced Microsoft Word, intermediate grammar, and intermediate Excel assessments required. These three assessments will be administered by Employ Test.
Knowledge/Skills/Abilities:Proficiency in Microsoft Suite applications, and Adobe Acrobat. Ability to work independently and problem-solve. Ability to work professionally with a diverse constituency of faculty, staff, students, and alumni. Excellent attention to detail. Proficiency in PeopleSoft or the ability to quickly learn the application. Must become knowledgeable in applicable University, Educational Foundation, and Law School policies and procedures. Must be proficient or able to learn the CRM application, Slate. Must be able to manage a travel card and a purchasing card.
Job Duty:Responsible for handling administrative duties for the School’s new graduate programs, centers, and special initiatives, including the Small and Family Business Initiative, Excellence in Policing and Public Safety program (EPPS), and new Master’s and certificate programs. Responsible for handling travel, expense reports, payment requests, purchase orders, and website changes following Law School and University policies and procedures. Must be proficient in PeopleSoft . Must be able to handle a travel card and a Purchasing card. Must follow University, Law School, and Educational Foundation policies and procedures.
Essential Function:Yes
Percentage of Time:40
Job Duty:Acts as HR contact for the graduate programs, EPPS, and special initiatives. Creates positions descriptions, postings, hiring proposals and manages the hire of adjunct faculty and new positions within the graduate programs and special initiative programs
Essential Function:Yes
Percentage of Time:25
Job Duty:Assists in the preparation of program materials, including communication materials and presentations. Assists in meeting organization and scheduling. Assists in events management for new programs and initiatives. Assists in class preparation materials for graduate and certificate program classes.
Essential Function:Yes
Percentage of Time:15
Job Duty:Serves as the administrative assistant for each faculty advisor of special initiative programs to ensure new programs and initiatives launch accordingly to time commitments and targets.
Essential Function:Yes
Percentage of Time:10
Job Duty:Prepares monthly expenditure reports for each program director to ensure adherence to budgets.
Essential Function:Yes
Percentage of Time:10
Job Duty:Additional duties as required
Essential Function:Yes
Percentage of Time:5
Safety Sensitive or Security Sensitive:No
Hazardous weather category:Non-Essential
Number of Vacancies:1
Desired Start Date:12/01/2024
Job Open Date:11/11/2024
Job Close Date:12/26/2024
Open Until Filled:No
Special Instructions to Applicant:Finalists may be asked to take one or more proficiency tests on grammar and Microsoft Office products such as Word and Excel. These assessments will be administered by Employ Test.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by December 26, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.Quicklink for Posting:
https://uscjobs.sc.edu/postings/178422
EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Organization
Working at University of South Carolina
With more than 200 years of history and tradition, the University of South Carolina is redefining itself for decades to come. There's never been a better time to be at South Carolina, the state's flagship university and one of only 62 public universities to receive the Carnegie Foundation's highest designation for research.
The University is located in the heart of South Carolina in the capital city of Columbia, which is the nexus of government, a thriving arts and culture center, a venue for big-time Southeastern Conference intercollegiate athletics, and a community that is reinventing itself with redevelopment projects citywide. Much of the development is tied to land along the scenic, slow-moving Congaree River. Working with government, business, and community leaders, Carolina has developed a unified plan that will allow the University to expand from its origins on the historic Horseshoe to its future-Innovista, a research and innovation district that will stretch to the banks of the Congaree.
Innovista represents a new vision for research by creating a vibrant, urban community where students and researchers, including those from private firms, will live, work, learn, and play. Innovista will represent the University's four core research areas-hydrogen fuel cells, nanoscience and technology, biomedical and public health, and the environment-but will include other initiatives and business partners that serve the knowledge economy. Innovista's first private tenant, for example, is a leader in software applications for the insurance industry and will create several hundred high-paying jobs.
By attracting similar companies and jobs-and by capitalizing on an attractive location for restaurants and residential and retail space-Innovista will help drive the economy and increase per-capita income in the city and state. Recreational space will include a world-class waterfront park along the Congaree River and a new stadium for the Gamecocks' nationally ranked baseball program. Greenway paths for biking, walking, and running already line much of the river area. Innovista's 8 million square feet will blend seamlessly with the Vista, the city's nearby entertainment district of restaurants, bars, shops, and art galleries.
Chartered in 1801, Carolina began classes in 1805 with nine students and a single building, Rutledge College. As the campus grew and buildings were added during the next 50 years, a horseshoe layout was adopted. Today, the Horseshoe is on the National Register of Historic Places, with 10 of its 11 buildings dating to the 19th century. Those renovated buildings house, among other areas, the South Carolina Honors College and Undergraduate Admissions, representing much of the University's current and future lifeblood.
In fact, incoming freshman classes have never been larger or more competitive. The freshmen from fall 2006 set records for their size (more than 3,700) and SAT scores (1171 average). Freshmen enrolling in the Honors College had average SAT scores of 1398. Members of the University's prestigious scholarship programs, Carolina Scholars for in-state students and McNair Scholars for out-of-state students, had average scores of 1449 and 1477, respectively. Total enrollment at Carolina for undergraduates and graduates is more than 27,300, with some 350 degree programs to choose from. Since 1994, Carolina students have earned more than $9.9 million in prestigious national scholarships such as the Goldwater, Truman, Rhodes, and NSF scholarships and the Fulbright Fellowships.
South Carolina's student body is diverse. In fact, Carolina was recently recognized as the state flagship university with the highest percentage of African-American student enrollment in the nation. Research by the Journal of Blacks in Higher Education shows African-American students made up 14.7 percent of enrollment in 2004, the latest year available. The JBHE also ranks Carolina eighth in the nation in percentage of African-American faculty at a state flagship university with 4.3 percent.
The University's faculty garnered a record $173.3 million in federal, state, and private funding for research, outreach, and training programs in 2005-06, and several key hiring plans will introduce more talent and expertise to the faculty ranks. An aggressive campus building master plan and the faculty recruiting initiatives will change the collective face of the University and the faces of many of its key teachers and researchers.
South Carolina is recruiting world-class faculty to be endowed chairs-and change agents-for a series of "research centers of economic excellence" in areas such as nanoelectronics, polymer nanocomposites, brain imaging, regenerative medicine, cancer therapeutics, drug discovery, vision research, hydrogen fuel cells, and travel and tourism technology. These centers, some in collaboration with other state research universities and health and hospital systems, are funded with $30 million annually in state lottery money, as well as private matching money. Carolina is in the midst of a faculty recruitment plan to hire 600 new members. The Faculty Excellence Initiative is recruiting 150 faculty, many in interdisciplinary clusters of emphasis, while the Centenary Plan will recruit 100 elite research faculty to lead the University's core initiatives. Additionally, 350 faculty will be hired across disciplines to replace retirees over the next few years.
The University has forged a number of international collaborations in research, and the University's global connections are also strong in academics, particularly in international business. U.S. News & World Report has consistently ranked the Moore School of Business best in the nation for its undergraduate and graduate programs in international business; the undergraduate program is No. 1 for the 10th consecutive time, while the graduate program is No. 1 among public universities for the 18th consecutive year and No. 2 overall, continuing a streak of 18 years with a top-two overall ranking.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert