Administrative Assistant to the Provost and Vice President for Academic Affairs
- Employer
- Governors State University
- Location
- Governors State University, IL, IL
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
20% Under direction of the Provost this position is responsible for the creation and maintenance of the faculty personnel files and records. This includes monitoring the annual reviews, promotions, sabbaticals, awards, overloads, summer pay and other employment activity impacting faculty. Tracking and sharing academic this activity with the appropriate parties to ensure processing occurs in a timely manner and documentation is complete. Proficiency in multiple systems used is expected.
20% Under direction of the Provost this position will assist with managing the budget for Academic Affairs. Various budgetrelated duties such as purchase orders, requisitions, and standard bookkeeping must be conducted in a timely and accurate manner. Financial data input and retrieval for reporting purposes will be expected. This will also require interacting with multiple units across campus who oversee university-wide budget and financial matters.
10% Under direction of the Provost, receives and responds in a timely manner to telephonic and written correspondence from various constituents, including trustees, politicians, students, staff, faculty, parents, university partners, and members of the public. Screens incoming correspondence to identify and prioritize matters of importance. Ensures that all written correspondence, including emails, drafted on behalf of the Office of the Provost are professional in tone and substance. Organizes and maintains records of the Provost's correspondence.
10% Performs additional administrative support duties as assigned, frequently of a highly confidential nature, including performing administrative tasks for the Associate Provosts as time permits. Other duties may include, but are not limited to, preparing presentation materials, including slides and reports, arranging meeting logistics, receiving guests and visitors to the Office of the Provost, copying, filing, and preparing expense and other types of administrative reports.
Hourly Range: $22.82 to $31.83.
(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).
This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/.
Required and Preferred Qualifications
Required Qualifications:
REQUIRED ATTACHMENTS:
Supplemental Information
DOCUMENTATION REQUIREMENT:
For consideration, applicants are required to attach the following:
1: High School Diploma/GED (You may submit college/university transcripts for proof of credits to meet the minimum requirements.)
2: Online Application – Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).
RESIDENCY REQUIREMENT:
Illinois residency required within 180 days of the hire date.
CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met.
VETERAN’S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense – DD214 / DD215
2: National Guard – NGB22 Form
3: Discharge Orders
4: Reserves – DD256 Discharge Certificate
Note: Documentation must be received by the closing date of this posting.
Organization
Working at Governors State University
Success by Degrees
GSU is an “island of excellence,” according to Dr. Martha J. Kanter, Under Secretary of the United States Department of Education. With bold, new initiatives, 23 bachelor’s, 27 master’s, and five doctoral degree programs, GSU excels at providing the quality education that is essential for success in today’s world.
Success by Opportunity
GSU’s exemplary efforts bring unequalled education opportunities to the region’s diverse population. The university is remarkably inclusive and serves students from a wide range of socio-economic and cultural backgrounds. The student body, like the faculty and staff, reflect a rich blend of ideas, perspectives, talents, and life experiences.
Success by Innovation
GSU, expanding on its commitment to excellence and reflecting the best research on student success, will become a full-service university with the admission of its inaugural freshman class in 2014. The groundbreaking Dual Degree Program encourages community college students to complete both an associate and bachelor’s degree at an affordable tuition rate and with comprehensive academic advising.
Success by Commitment
GSU is committed to serving as the region’s public square and making the community stronger through programs and partnerships in education, healthcare, government, and business. The Center for Performing Arts and Nathan Manilow Sculpture Park integrate arts and education. The university is also fully committed to sustainability through its alternative energy and conservation efforts.
Success by Excellence
GSU, the only public university in the Chicago Southland region, is a national model in providing education pathways that lead its graduates to lives rich in purpose, commitment, and contribution.
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