Job Title: Administrative Associate - AME/FCAAP
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 59101
Department

The Aero-Propulsion, Mechatronics and Energy Center (AME) supports advanced research in aerospace and aviation, mechatronics (robotics), and sustainable energy engineering. The AME Building houses laboratories, equipment, offices, and other infrastructure necessary to carry out the university's research mission in several key areas seen as crucial to the economic development of the state and nation.

Responsibilities

Responsible for all purchasing and receiving activities. Track and record purchases, serve as p-card holder. Evaluate and solve problems related to vendor payments. Review and approve all department P-card holder purchasing weekly, as well as reconcile the P-card transactions monthly. Ensure all P-card holders receive the required training and follow university policies.

Serve as the center travel representative to oversee the travel functions, including processing travel authorizations and expense reports for all center travels in accordance with university, state, federal and sponsor specific policies, procedures, rules, and laws. Responsible for managing the departments travel cards, including ensuring all cardholders receive the required training and follow university policies.

Work with center faculty to periodically collect desired updates to the AME website, and then communicate those changes to the website administrator(s). Assist faculty in turning on classroom projectors and audio or other devices and report any issues with non-working equipment to FSU Classroom support. Plan, organize, coordinate, promote, and facilitate special events hosted on site. Schedule and maintain communication with speakers, vendors, and participants, coordinate, and monitor event timelines. Maintain center calendar of events held in the AME building. Other duties assigned by the supervisor and center directors related to the operations of the center.

Responsible for managing all procurement functions and serve as the travel representative for center faculty, research staff and students.

Greets and assists faculty, students and visitors, and ensures that the front desk is covered at all times. Assists and answers any general questions/concerns visitors may have in a kind and friendly manner, making sure they feel welcomed and leave with answers or direction.

Backup in case of overload, vacation, sickness, etc.

Pre-award Assistance

Preparation of needed paperwork for timely submission of proposals.

Serve as back up to Grants Compliance Analyst.

Qualifications

High School diploma or equivalency and three years of experience, or a combination of post high school education and experience equal to three years.

Preferred Qualifications

• Bachelor's degree and one year of experience.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to make purchasing decisions based on independent research and judgment.
• Ability to perform basic mathematical calculations.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.
• Ability to maintain accurate records and retrieve files from active or archive sources.
• Basic filing practices to include numeric and alphabetic systems.
  
• Knowledge of electronic data processing as it applies to purchasing activities.
• Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
• Knowledge of office practices, procedures, and etiquette.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Starting salary is $36,250, commensurate with experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.