Administrative Associate
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Technology, Multimedia & Audiovisual
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Unit Overview: The University Career Center (UCC) offers a wide range of quality services designed to support and challenge students at all points of their career development path. The University Career Center serves all KU students with a primary focus on students studying liberal arts and sciences, education, social welfare, music, architecture, and design.Academic Success Overview: Academic Success advocates for and strategically advances education at the University of Kansas. We support students from orientation to graduation, providing them with high-quality, data-driven academic and career advising, targeted academic support systems and networks, and empowering and engaging experiential learning. We serve the university, coordinating with faculty, staff, and students throughout KU to further educational initiatives and strategic goals. Our units include Success Initiatives, Orientation, Academic Advising and Career Advising, and University Academic Support Centers. Job Description30% Reception Desk Coordination
- Ensure high-quality customer service for a UCC reception area that facilitates calls, check-ins, and meeting requests from students, employers, and KU staff/faculty
- Hire, train and provide daily supervision of 6-8 undergraduate student employees (Career Center Student Specialists) who provide front line reception support during academic year Provide on-call/back-up assistance for the reception area Manage the PHOG Professional Clothing Closet, which includes monitoring use, curating donated clothing and scheduling social media for closet promotion/donation needs Digital Media Coordinator. Coordinate and assign project requests for CCSS’s assistance from UCC staff Relay questions and requests for services from KU Faculty and Staff to Academic Engagement Manager
- Ensure timely job and internship postings within the career management system. Assist students, employers and alumni with troubleshooting career management system logins Prepare necessary job posting reports Manage departmental email account Assign video mock interviews to career advisors to review and track completion for class assignment. Communicates with other campus career services offices concerning career management system maintenance and upkeep of records.
- Approve requests and answer routine questions from employers who are trying to register for career fairs and other recruitment and networking events. Post UCC career fairs and programs to the KU Calendar of Events system Facilitate payments and deposits for career fairs Communicate with event sponsors to ensure efficient delivery of sponsorship materials and metrics
- Attend departmental meetings; represent the UCC in HireJayhawks meetings.
- Maintain an accurate count of UCC promotional and educational materials
- Order office supplies and materials such as business cards and nametags
- Schedule search committee meetings and assist with new employee on-boarding
- Make small and routine updates to UCC website using CMS
- Other duties as assigned by the Program Director, as needed
- This position is required to work on site. The UCC is open Monday-Friday 8:00 am – 5:00 pm.
- The position requires the ability to work occasional evenings in conjunction with events and programming schedules/demands. Advance notification will be provided.
- High school diploma or GED equivalency and two years of office experience OR two years post-secondary education.
- Minimum 2 years of experience using Microsoft Office, including Word and Excel, as evidenced by application materials.
- Excellent written communication skills, as evidenced by the application materials.
- Strong interpersonal skills and ability to work as a team member, as demonstrated by previous work history.
- Previous experience that required working independently, as evidenced in application materials.
- Previous work experience that required strong communications skills, prioritizing tasks, and working on multiple items at once.
- Supervisory experience, as evidenced in application materials.
- A cover letter explaining your interest in the position and an assessment of your skills related to the required and preferred qualifications.
- Resume.
- A list of three professional references.
wshoe@ku.edu
785-864-3624Advertised Salary Range40,000.00Work ScheduleM-F, 8am - 5pmApplication Review BeginsMonday December 9, 2024Anticipated Start DateMonday January 13, 2025Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Diversity, Equity, Inclusion, and Belonging
The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.
We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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