Budget Analyst 2 - Grants & Contracts

Shoreline Community College


Salary: $55,572.00 - $74,700.00 Annually

Job Number: BA2-24

Location: Shoreline Community College, WA

Department: Budget Office

Job Summary


Date of First Consideration: 12/8/24

Salary Range: $55,572 - $74,700 / yr, depending on experience

*Remote/Hybrid Work Options Available*

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Under the supervision of the Executive Director of Budget, Finance, and Accounting, Budget Analyst 2 works on the college's post-award grants and contracts accounting, budget, and allocation process. This position works with the grants and contracts director, capital project director, and principal investigators (PI's) to ensure the college complies with required state and federal accounting and fiscal principles, requirements, and policies. The Budget Analyst is responsible for planning, implementing, and managing project improvement measures and efforts related to grants, contracts, and capital projects fiscal and accounting management. The analyst acts as the college's grants and contracts resource and subject matter to the department staff and management.

Essential Functions and Duties

Coordinate and monitor budget accounts for grants, contracts, and capital projects as assigned. Maintain detailed and accurate budget, financial and project records.

Review, monitor, and track grants, contracts, and capital budgets, financial plans, billings, and expenditures to ensure the college meets its state and federal fiscal and financial goals and obligations.

Assist in the daily, monthly, quarterly, and annual monitoring of the college's grants activities, including but not limited to account payables (purchase requisitions, invoice vouchers, credit cards), accounts receivable (billing appropriate and related agencies), and interdepartmental expense transfers.

Review, approve, and set up appropriate budget accounts and budget revisions related to grants, contracts, and capital projects, including proper and accurate budget coding, and input and maintain appropriate data in financial system.

Guide and work collaboratively with the director of grants and contracts, director of capital projects, and fiscal staff at the departments in developing, establishing, and managing post-award grants, contracts, and capital projects budgets.

Prepare grants, contracts, and capital projects budget status and analytical reports using Excel, Word, Access, and/or database reporting tools, including financial status reports to campus personnel on a periodic schedule.

Upon request, provide conclusions and recommendations for corrective action and/or improvement of related college grants, contracts, and capital projects; proactively monitor the results and as indicated provide appropriately necessary follow-up communication to administrative and fiscal personnel.

Work closely with the finance and accounting office, other members of the budget office, and departments staff to reconcile account balances related to grants, contracts, and capital projects.

Analyze complex financial and statistical data and determine their significance; prepare comprehensive narrative statements supporting complex financial reports; Ensures proper accounting techniques and controls are used.

Create and prepare budget and fiscal training and instructional material and manuals related to grants, contracts, capital projects, and other areas to train and support department staff fiscal readiness and management; and conduct and perform training sessions as needed.

Develop and implement specific internal control mechanisms for grants and contracts; and monitor, measure, and evaluate grants and contracts budget performance. Maintain and manage access to OBIS and OGMS.

Interpret budget directives and follow policies for carrying out directives.

Qualifications


Required Education & Experience:

Bachelor's degree in Business, Public Administration, Accounting, Economics or Statistics AND two (2) years professional experience in budgets, accounting, financial management, or program analysis

OR equivalent education/experience

Knowledge Of:

Microsoft Office applications such as SharePoint, Excel, Outlook, Teams, and Word

Generally Accepted Accounting Principles (GAAP)

Office of Financial Management (OFM) regulations

State, federal, and individual grantor guidelines/regulations.

Accounting theory/practice, fund accounting procedures, best practices in budgeting techniques.

Operational practices applicable to higher education entities and state grants, funding, and accounting activities.

ctcLink or similar Peoplesoft enterprise resource system

Budget allocation and/or accounting and/or payroll in a Washington State higher education institution

Skill In:

Accurately performing complex mathematical and statistical processes

Developing, analyzing, documenting, and monitoring budgets and appropriations

Time management, organization, and ability to meet competing deadlines/priorities

Entering and/or retrieving data accurately in computerized record keeping systems

Handling difficult and sensitive situations, using sound independent judgment within college & legal guidelines

Writing/editing/proofreading clear and concise materials resulting in effective oral and written communication with individuals inside and outside of the College

Establishing/maintaining effective working relationships at all organizational levels

Fostering a climate of equity and belonging through multicultural awareness and responsiveness

Ability to work with a diverse group of students, staff, and the public in a friendly, courteous and helpful manner

Conditions of Employment


Physical Work Environment:

The College is currently providing services in a mixed modality of operations (both online and in-person services are offered). This position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus. Please note, there may be limited opportunities for online work depending on program or area needs. If authorized for online work, employees will need to provide their own workspace and internet access, noting the College will provide technical equipment and support for online work needs. This position may require limited travel.

Terms Of Employment/Salary:

This position is allocated to pay range 50 under the Washington State Office of Financial Management higher education salary schedule. Salary placement for new employees is determined by the College. This position works 40 hours per week, with a schedule dependent upon department needs. Hiring of this position is contingent on available funding as determined by the College President.

Required Materials


To be considered for this position, please submit the following:

NEOGOV online application and supplemental question

Cover letter describing relevant knowledge, skills, and characteristics that align with the needs of the position

Current resume

*Official transcript required upon hire*

Please Note:

Once application materials have been submitted, you may not modify the application

If you are chosen to move forward in this recruitment, you will be notified via email to the address listed in your application (make sure to check spam/junk folders) or by phone.

You can't check off every listed knowledge, skill, and ability? Please apply anyway! Studies have shown that traditionally marginalized communities are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role!


Other Conditions:

Shoreline Community College is committed to providing equal opportunity in education and employment for all students, employees, and applicants, and does not allow discrimination or harassment on the basis of race or ethnicity, color, national origin, age, sex, sexual orientation, gender identity, marital status, creed, religion, status as an honorably discharged veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. For our full non-discrimination statement and contact information, visit: https://www.shoreline.edu/about-shoreline/non-discrimination.aspx.

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with the College. This includes, but is not limited to recruitment, application, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact the Office of Human Resources at hr@shoreline.edu.

In accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past places of employment.

In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire.

Shoreline CC does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment. This position is overtime exempt.

Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability for the position.

Faculty positions are represented by the American Federation of Teachers Local #1950.

Classified positions are represented by the Washington Federation of State Employees.



To apply, please visit https://www.schooljobs.com/careers/shorelinecc/jobs/4733345/budget-analyst-2-grants-contracts










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