Job Title: Administrative Specialist - University Advancement
Location: Savannah State Recruiting Loc
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 277893
About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Location

Our campus is located at 3219 College Streer, Savannah, GA 31404

Job Summary

This position provides administrative and clerical support to the division of University Advancement and serves as liaison to departments and organizations. Reporting to the Vice President, this position provides executive level administrative support in support of the department. This position requires a high degree of flexibility, excellent interpersonal and communication skills; may perform other related duties as required.

NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas.

Responsibilities

• Provides executive level administrative support for the Division of University Advancement
• Performs an extensive variety of administrative services; composes correspondence, prepares and processes forms, travel itineraries, requisitions, and similar documents
• Arranges and schedules appointments; manages office activities
• Takes and transcribes minutes for the SSU Foundation
• Manages calendar; maintains central filing system and office procedures for quick retrieval of information
• Tracks progress on special projects and fundraising events for timely completion
• Maintains up-to-date records of budget expenditures and spreadsheets
• Attends related meetings; handles key requisition/distribution, maintenance and vehicle requests
• Oversees the screening of visitors and telephone calls
• Apprises vice president of office activity
• Work may require occasional evening and or/overtime assignments
• Assist with check receipting and depository
• Assist with management of scholarship universe

Required Qualifications

• Minimum of an associate's degree with supplemental courses in business and or administrative systems
• A minimum of five years' administrative support experience
• Must have knowledge and demonstrated experience in tracking and maintaining a departmental budget and executive calendar
• Strong oral and written communication skills, with ability to interact effectively and tactfully with outside contacts and all levels of the university environment
• Must have experience and comfort level with using a database (Raiser's Edge preferred), proficiency in Microsoft Office Suite
• Must be able to maintain confidentiality
• Must be able to work independently to prioritize work, meet deadlines, and determine methods and procedures to resolve administrative office problems

Proposed Salary

The proposed salary range is $18.50 to $20.95 per hour.

Knowledge, Skills, & Abilities

• Knowledge of the overall responsibilities of development services
• Ability to communicate effectively, interact with internal and external constituents in a prompt and professional manner
• Ability to work with minimal guidance and maintain confidential records and discretion
• Ability to manage time effectively and multitask projects

Apply Before Date

Review of applications will begin upon receipt. For best consideration, apply by December 13, 2024.

Institutional Values

Savannah State University's Core Values: T.I.G.E.R

• Teamwork is our distinction. Through mutual support, cooperation, encouragement, and shared goals, we at SSU believe that by working together, our university family of student, faculty, staff, alums and community supporters are serving and advancing our institution.
• Integrity as we will act honestly, fairly, impartially, unbiased and ethically, creating a trust that is evident in all University activities and decision-making.
• Greatness in our transformation and wisdom as we maximize the potential in each student through a nurturing environment in which our resources are safeguarded, and we are good stewards of the human, intellectual, physical, and fiscal resources given to our care.
• Excellence is our campus standard. Through the performance of campus duties, a commitment to the greatness of teaching and learning, scholarship, student engagement, stewardship and tradition, SSU will continue to be the catalyst for innovation and discovery.
• Respect through recognizing the inherent dignity and rights of every person. We will do our utmost to fulfill our resulting responsibility to treat each person with fairness, compassion and decency.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Savannah State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Savannah State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

Special Applicant Instructions

• Applicants must include a list containing the name, e-mail address and telephone number for three (3) professional references (e.g. supervisor, mentor, colleague).

• Applicants must upload transcript(s) with the application.Unofficial are acceptable.Official transcript(s) required upon hire.