Description

The University of Hawai‘i, Kapi‘olani Community College, Culinary Arts Department is seeking applications for the Educational Specialist (Food Services Program). Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below:

Functional Title: Educational Specialist - Food Services Program

Position Number: 0097443

Hiring Unit: Culinary Arts

Location: Kapi‘olani Community College

Date Posted: November 20, 2024

Closing Date: December 5, 2024, 11:59 PM HST

Salary: Salary Schedules and placement information

Pay Band: B

Temporary/Permanent: Permanent

Funding: General

Other Conditions: To begin approximately February 2025, pending position clearance, availability of funds, satisfactory performance, and program needs.

Introduction

This position provides academic support and assistance for the purchasing and storeroom activities associated with the Food Service program at Kapiolani Community College. This operation provides food and related materials to the food service instructional programs, both credit and non-credit, along with special events including fundraising. There are four public dining rooms providing dining services throughout the day and night, 12 instructional laboratories, cafeteria and servery, and two demo kitchens. The purchasing and storeroom operation itself may function as a live laboratory, providing students with learning activities that typify purchasing/storeroom and cost control activities in the industry. This position will provide direct service to the faculty in providing purchasing, receiving, issuing, and accounting for food stores as outlined below.

Duties And Responsibilities:

(NOTE: ** Denotes Essential Functions)

**Provides academic support in the following fields that are directly related to the Culinary & Pastry Arts academic programs, Non-credit Culinary programs, the Culinary Department’s Special Events, and Fundraising.

**Discuss product requirements, specifications and alternatives with instructors.

Research sources of food and non-food supplies/equipment and keep abreast of new products.

**Liaise with suppliers, provide a complete description of purchasing requirements and obtain information including availability, costs, terms, delivery, and suitable substitutes.

Advise and provide technical assistance to faculty on the variety of items available to meet programmatic requirements and on the sources of products/supplies, and request product samples for instructors.

**Draft specifications for purchases including requests for quotes, issuing purchase orders, arranging deliveries, and processing invoices for payment.

**Maintain par levels of goods in the inventory and order when necessary.

Comply with all State and University rules, regulations and policies in generating purchase orders, payment documents, invoice transmittals, and other duties related to accounts payable for the food service stores.

Assist in preparing cost reports.

**Receives and inspects food/supplies upon delivery for accuracy of quantity and quality.

Follows up on orders to expedite delivery or to resolve problems with purchases such as overages, shortages, unauthorized substitutions, or goods not meeting specifications.

Store goods in respective storage areas. Maintain the storeroom in an organized, sanitary manner. Conduct storeroom inventory.

**Prepare and issue the materials requested from the available stores.

**Monitor spending limits on accounts and assist in preparing reports as necessary.

**Inventory to assess the level of stock and/or par levels, and order when necessary.

Solicitation of donations for fundraising events.

**Assist in repair and maintenance monitoring and scheduling.

May be required to work weekends and evening shifts.

Other duties as assigned.

Minimum Qualifications:

Possession of a baccalaureate degree in Food Service Management, Hospitality Management, Hotel & Restaurant Management or related field and three (3) years of progressively responsible professional experience with responsibilities within the food industry; or any equivalent combination of education and/or professional work experience that provides the required education, knowledge, skills and abilities as indicated.

Considerable working knowledge of principles, practices and techniques in the area of foodservice as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and systems associated with food safety and procurement.

Demonstrated ability to resolve a wide ranging complex through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

Demonstrated ability to operate a personal computer, apply word processing software.

Desirable Qualifications

Familiarity with the University of Hawaii fiscal policies and procedures and experience using Kuali Financial System

Familiarity with local vendors and product offerings.

Familiarity with ADACO inventory management system.

Certification in Food Safety including but not limited to ServSafe, Hazard Analysis and Critical Control Points (HACCP) certification, ANAB Accredited Food Safety Certification Course, etc.

One (1) year of professional experience in food procurement and distribution in restaurants, hotels, food vendors, or educational institutions.

Evidence of commitment to Kapi‘olani Community College’s vision of positioning itself as a model indigenous serving institution whose graduates strengthen the social, economic, and sustainable advancement of Hawai‘i and the world.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED (Read the"To Apply" section carefully)

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

Cover letter;

Resume;

The names and contact information (telephone number and email addresses) of at least three professional references; and

Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

Academic record/grade summaries will NOT be accepted

Diplomas and copies will NOT be accepted

Incomplete applications will NOT be accepted.

NOTE:

The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi‘olani Community College and will not be returned.

Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.

If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: Kapi‘olani Community College, Human Resources Department, kapcchr@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of Unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination of requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

www.hawaii.edu/offices/eeo/accommodation-request/

Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, contact Section 504 Coordinator, (808) 734-9575, 4303 Diamond Head Road, 'Ilima 209, Honolulu, HI 96816; Title IX Coordinator, (808) 734-9542, 4303 Diamond Head Road, 'Iliahi 116