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Instructional Resources Coordinator for Occupational Therapy

Employer
Dominican University of California
Location
San Rafael
Salary
$24.65 - $24.65 Hourly
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Employment Type
Part Time
Institution Type
Four-Year Institution
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Job Details



Instructional Resources Coordinator for Occupational Therapy

Job Details
Job Location : Main Campus - SAN RAFAEL, CA
Remote Type : Hybrid
Position Type : Staff - Part Time
Salary Range : $24.65 - $24.65 Hourly


Position Summary
Assumes the responsibilities of organizing and managing resources for teaching/learning and activities, to support the Department of Occupational Therapy's (OT) educational mission. The coordinator oversees all purchases related to skills lab supplies and equipment and textbook ordering. The coordinator keeps accurate inventory and maintenance records for all skills lab supplies and equipment. The coordinator also maintains labs and equipment; makes ad hoc room reservations; assists with OT Department events; produces spreadsheets, documents and forms; updates and maintains lab schedules and calendaring. Manages exam accommodations and in -person exam proctoring. Must be available in person for key lab times, exam proctoring, and student assessment check out and return. The coordinator reports to the Occupational Therapy Program Administrator.


​​​​​Responsibilities

In person
  • Oversee the general set-up, maintenance, cleanliness, and security of the Occupational Therapy Skills Labs including all lab equipment and work areas. Ensure that all supplies and equipment are labeled and stored in an organized fashion.
  • Maintain an orderly Assessment Room and assessment check-out system. Maintain assessment and room reservation systems. Post notices and updates to Moodle, including instructions for students on how to reserve assessments and rooms. Schedule and maintain the assessment borrowing system.
  • Proctor exams based on faculty needs for students with accommodations. Coordinates with the Accessibility and Disability Services Office to ensure departmental proctoring is needed.
  • Serve as liaison to the School of Health and Natural Sciences Clinical Simulation Service (CCS) and collaborate with the Director of CSS Services to support and supervise, as necessary, student use of simulation labs and the preparation of simulation labs for skills checks.
  • Manage the simulation lab videotaping of skills checks for faculty and student review.
  • Facilitate faculty and student use of all labs (via room reservations) and all instructional resources (assessments) to meet teaching and learning needs.
  • Repair, or arrange for repair or replacement, of broken equipment.
  • Maintain copy equipment and supplies and arrange for repairs and maintenance when needed.
  • Maintain OT Department bulletin boards.
  • Assist staff, faculty, and students with events for OT Department and OT student organizations, including setup and clean up. Assist Program Administrator with OT Department events.
  • Prepare skills labs for the start of semester and organize at the end of semester.
  • Supervise student workers when working on lab affiliated tasks, in collaboration with Program Administrator and faculty.

    • Remote
  • Coordinate scheduling and communicating of open lab hours that accommodate students' schedules.
  • Reserve Dominican University classrooms, labs, and meeting spaces for faculty and students.
  • Communicate regularly via email to keep faculty informed of changes or newly available equipment, books, or online teaching resources.
  • Regularly survey faculty and students to assess their needs for equipment, supplies, software, and other material to support learning.
  • Coordinate development and dissemination of information about learning resources to enhance teaching and learning.
  • Participate in long-range planning, development, and evaluation of learning resources.
  • Collaborate with Program Administrator and Department Chair to create policies and procedures related to instructional resources for department approval.
  • Submit purchase requests to the Department Chair for needed instructional supplies and for items needing repair or replacement.
  • Locate appropriate sources for needed instructional supplies/equipment/repair services; establish positive relations with vendors; negotiate optimal contracts and prices. Maintain a log of vendors and their related supplies/equipment.
  • Order textbooks for the Dominican University bookstore and book desk copies for faculty as requested.
  • Maintain record of course textbook requirements each semester and submit textbook orders to Dominican bookstore in a timely manner.
  • Purchase approved lab and office items using procurement card (p-card) whenever possible. Manage all aspects related to the p-card, including coding invoices, tracking orders, and submitting p-card expenses through the online procurement system.
  • Maintain accurate inventories of supplies and materials in electronic documents.
  • Maintain records of all purchases and merchandise received.
  • Track lab expenses and notify Program Administrator and Chair (and Business Services if needed) of any inaccuracies.
  • Maintain department files, student files, academic advising forms, contact lists, and photo consents.
  • Collect and archive all syllabi. Ensure all instructional-related documents are filed on the department server.
  • Track course reserve textbooks. Maintain record of course textbook requirements each semester and submit textbook orders to DUC bookstore in a timely manner.
  • Collaborate with the Science Department lab coordinator to reserve science labs and maintain OT splint lab materials.
  • Assist Fieldwork Coordinator with fieldwork contracts and database entry, ensuring up-to-date contract renewals.

    • Perform other duties as assigned and in a timely manner. This is not an all-inclusive list of duties but a representative selection of duties.

    Required Qualifications
  • Bachelor's degree from a four-year college or university or the equivalent combination of education and experience.
  • Two years work experience in an office or health care setting.
  • Detail oriented, with the ability to organize a variety of materials in an efficient manner.
  • Ability to communicate effectively, engage in creative problem solving, and work cooperatively with students, faculty, and staff.
  • Aptitude for customer service; able to respond positively and promptly to all requests.
  • Ability to effectively prioritize, organize time and resources, and supervise others in the completion of multiple tasks.
  • Proficient in Google Suite, Microsoft Office, and other relevant software. Must be able to perform basic calculations and produce spreadsheets, forms, and documents
  • Ability to lift 40 lbs.

    • Preferred Qualifications
  • Prior experience as a laboratory coordinator/assistant, and/or office assistant
  • Knowledgeable about occupational therapy or other allied health professions
  • Knowledge of adaptive tools and medical equipment

    • Additional Position Information
  • Open Until Filled
  • Must be willing to consent to a background check

    • Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.


    To apply, visit https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=220447&clientkey=379D25BEB04D4E67539308A7BD902D82







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    Organization

    Working at Dominican University of California

    Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach.

    The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.

    Mission:

    Dominican University of California educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community, and service into their daily lives. The University is committed to diversity, sustainability, and the integration of the liberal arts, the sciences, and professional programs.

    Academic Life:

    Dominican’s focus on interdisciplinary studies provides a challenging academic environment with four schools, 24 majors, and an average class size of 16.

    In the sciences, the University excels at involving undergraduates in sophisticated research projects that enable students to present at national academic conferences and publish alongside their faculty mentors in peer-reviewed journals.

    In the humanities, students may combine dance and musical performance with the study of philosophy, literature, world cultures, and religion. 

    Dominican offers strong undergraduate professional programs in business, education, and nursing. There are also graduate offerings in these disciplines, as well as in counseling psychology and occupational therapy. 

    Dominican Diversity:

    Dominican students come from across the United States. Although primarily from the Bay Area and Northern California, students come from 18 countries, including Brazil, China, Ireland, Japan, Russia, Spain, Taiwan, Thailand, and  Turkey.

    More than 80 percent of undergraduate students attending Dominican receive some form of financial aid, allowing students from diverse backgrounds to further their education. The University focuses in global community outreach and bringing a diverse range of faculty and students to campus.

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.

    Company info
    Telephone
    4154583775
    Location
    50 Acacia Ave
     San Rafael
    California
    94901
    US
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