Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Senior Assistant To, Grade E

899667

The Office of Dean of Students

Full-Time

Reporting to the Dean of Students, the Senior Assistant To performs a full range of clerical tasks for the Dean of Students Office Suite, including providing support for the Dean of Students, Associate Dean of Students, Assistant Dean of Students and the office of Community Standards.

Responsibilities include, but are not limited to:

• Assists and welcomes visitors to the Dean of Students suite.
• Engages with administrators, faculty, students, parents, other family members, and the general public – in person, by telephone, teleconference, and in writing while maintaining a high standard of service.
• Assists with drafting and maintaining official and internal correspondence.
• Fields calls and answers emails for the Dean’s office.
• Assists with coordination of calendars, organizing meetings, and supporting the planning and execution of projects, receptions, and events for the department and within the division.
• Organizes and arranges travel as needed.
• Assists with the preparation of forms, supply orders, and organization of office supplies.
• Assists with maintenance of official office records for the Dean of Students suite including budget maintenance, requisitions, and correspondence.
• Provides support to the Student Emergency Assistance Fund including creating check requests, ordering textbooks, and requesting loaner laptops with IT as needed.
• Drafts memos, processes departmental forms, and prepares other necessary paperwork.
• Tracks the status of pending items and ensures follow up is completed as needed.
• Collaborates effectively with colleagues across the division as needed.
• Assists with tracking and monitoring daily reports issued from Public Safety and inputs data into the tracking software system.
• Updates departmental reports and ensures accurate and timely documentation in databases.
• Communicates with faculty to assist with student support services.
• May perform other assigned duties not specifically identified above but which require the same degree of skills normally included within the above job title.

• Proficiency in Microsoft Word, Excel, and Outlook required.
• Detail-oriented, self-motivated team player.
• Ability to handle multiple priorities in a fast paced, deadline driven environment.
• Ability to handle sensitive information with the upmost discretion.
• Excellent problem-solving skills and ability to analyze and revise operating practices to improve overall efficiency to best meet the needs of the student population.
• Exceptional interpersonal communication and phone skills.
• Superior organizational skills and dedication to completing and delivering assigned projects in a timely manner.

• Innovative thinker with the ability to use technology enhancing services and resources for the betterment of the student community a plus.

Open Until Filled

10/22/2024

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

$45,016