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Administrative Assistant IV (PT, Temporary), CPTN10280HNRS

Employer
College of DuPage
Location
Glen Ellyn
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Job Details



Administrative Assistant IV (PT, Temporary), CPTN10280HNRS

Administrative Assistant IV (PT, Temporary), CPTN10280HNRS
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
Under general supervision, provides administrative support to the Honors Program. Assists in facilitating the office operations as well as assisting with confidential faculty and student concerns.

  • Responsible for the daily operation of all clerical functions for the department such as answering the phone, typing correspondence, distributing mail, data entry, filing and scanning documents, and other materials.
  • Welcome visitors and serve as a resource for inquiries about the Honors Program.
  • Using decision-making and problem-solving, ensure that Faculty, Staff, students and Community Members' program-related needs and requests are reasonably accommodated in a timely manner.
  • Oversee the timeliness and accuracy of all work through the organizing, prioritizing, editing and proofreading of tasks.
  • Assist with the development of marketing materials for the program.
  • Responsible for the development and maintenance of procedures within the department, including supervision of student workers.
  • Schedule meetings and events, assist with event catering, technology set up for the meetings and events, agendas and distribution of pertinent meeting information.
  • Prepare agendas and compile meeting minutes for Honors Program meetings.
  • Assist with planning and implementing co-curricular, evening and annual events.
  • Responsible for editing and designing communication notices related to the events.
  • Process and track purchase orders, and invoices for the Honors Program and monitor and procure office supplies as needed.
  • Other related duties as assigned.


    • Qualifications:

    • Education
      • Associate degree required.
    • Experience
      • One year of experience in an office environment required.
      • Strong attention to detail and organizational skills required.
      • Experience with maintaining a high degree of confidentiality required.
      • Good working knowledge of Microsoft Office Suite required.
      • Proficiency in written and spoken English required.
      • Two or more years of experience in an educational environment preferred.


    Working Conditions:

  • Computer, printer, calculator, telephone, and copy machine.
  • Work tends to be interrupted by high level of student/faculty/community walk-ins and phone calls; deals with confidential material.
  • This position requires a background check.


    • Part-Time Work Schedule: Mondays - Thursdays 9am - 3pm, evenings on occasion

    Hiring Range:
    Classified 9 Salary/19.00 - 21.50

    Competitive starting pay is dependent on education and experience. College of DuPage also offers regular part-time positions a variety of fringe benefits including retirement benefits, access to holiday pay, personal time and other discounts on classes.

    College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

    College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.


    To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/2100?c=cod







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    Organization

    Since its inception in 1967, College of DuPage has matured into something very special. It's a community college with far-reaching impact. We're firmly rooted in the community that provides our mandate, yet committed to reflecting the needs and demands of an ever-changing world. 

    From our faculty through to our Board of Trustees, we understand the importance of remaining relevant on multiple levels: interpersonal, academic, civic, cultural and economic. With a steady eye on regional, national and international developments, College of DuPage fulfills its mission as an educational and economic agent of change for the residents it serves.

    Beyond all other considerations, though, we are educators, devoted to the idea that knowledge is transformative. We believe there are few things more powerful than a mind engaged. We are excited by the possibilities ignited when knowledge is imparted through meaningful discourse, in the service of realizing each and every one of our community member's full potential.

    We invite you to find out more about the world-class institution available to you and your family, right here at home. 

    • Among the state's public colleges and universities, College of DuPage, with more than 28,000 students, is the second largest provider of undergraduate education in the State of Illinois, after University of Illinois at Urbana-Champaign.
    • More than 25 percent of all District 502 high school graduates attend College of DuPage during their college career.
    • Each semester, around 28,000 students attend College of DuPage.
    • The Glen Ellyn campus covers 273 acres and has eleven major buildings. The Glen Ellyn campus is currently undergoing renovation and expansion through the Facilities Master Plan, which has an anticipated completion date of 2014.
    • College of DuPage has moved from a traditional model of accreditation to the Academic Quality Improvement Program (AQIP), a quality-based, continuous improvement model of accreditation through The Higher Learning Commission (HLC), a Commission of the North Central Association of Colleges and Schools (NCA). This model is based on the Malcolm Baldrige National Quality Award Program and incorporates a review process designed to deliver clear, concrete and efficient feedback to participating institutions.
    • College of DuPage offers more than 90 certificates programs and degrees for today’s occupational and technical careers, and nine associate’s degrees in 59 occupational and 45 transfer pre-baccalaureate programs.  
    • Roughly 20 percent of students attending COD already possess a bachelor's degree or higher.
    • The College of DuPage Library maintains a collection of 245,800 books, 285,000 microfiche, 29,500 video recordings (VHS and DVD), 20,700 sound recordings (CDs), 527 current periodical subscriptions (7,900 bound periodical back files), and 18 newspapers.
    • There are more than 50 student clubs and organizations on campus.
    • College of DuPage is accredited by The Higher Learning Commission (Member, North Central Association) and Academic Quality Improvement Program Participant.
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