Sr. Administrative Coordinator
- Employer
- Johns Hopkins University
- Location
- Johns Hopkins University
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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The Johns Hopkins University Department of Biophysics and Biophysical Chemistry is seeking a highly skilled Sr. Administrative Coordinator who can manage multiple priorities and deadlines while providing high service to the faculty and leadership within the department.
Specific Duties & Responsibilities:
- Schedule, coordinate, and set up meetings for the Director and Faculty, ensuring all logistics are handled efficiently.
- Circulate meeting invitations, agendas, and minutes as assigned, and ensure all participants are well-informed and prepared.
- Provide comprehensive administrative support, including document formatting, typing meeting agendas, materials, and minutes, and ensuring all documents meet departmental standards.
- Make travel arrangements and coordinate the travel schedules for the Director and Faculty, including booking flights, and accommodations, and managing itineraries.
- Maintain and edit the department's website, ensuring all content is up-to-date, accurate, and aligned with the department's goals.
- Oversee the faculty annual review process for the Chairman and Dean's Offices, including organizing materials, ensuring completion, and coordinating with relevant parties.
- Handle confidential materials from inside and outside the department with the utmost discretion and professionalism.
- Assist in the planning and execution of departmental events, including seminars and conferences.
- Assist in monitoring and tracking departmental budgets, including processing invoices, expense reports, and purchase orders.
- Act as a liaison between the Director, Faculty, and other departments, ensuring clear and efficient communication.
- Serve as a backup to the Senior Academic Program Coordinator, stepping in as needed to ensure continuity of operations.
Skills, Knowledge & Abilities
- Advanced knowledge using office software applications including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook.
- Experience working within large, complex organizations and supporting events and meetings.
- Excellent communication and interpersonal skills including the generation of meeting summaries and action steps.
- Capacity to work independently and in a fast-paced environment; must have excellent organizational skills.
- Superior level of attention to detail and ability to research and follow up on actions.
- Excellent customer service skills to interact effectively with faculty, staff, students, and external customers.
- Ability to manage projects and determine priorities while maintaining a high degree of professionalism and confidentiality.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Five years of progressively responsible administrative experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Batchelor's Degree
- Fluency in SAP
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY ($62,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: 5/40
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Biophy Biophys and Biophys Chemistry
Personnel area: School of Medicine
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