Program Coordinator - AUC-GRANTED

Employer: Spelman College
Location: Atlanta, GA

View more categoriesView less categories

Administrative Jobs: Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
Employment Type: Full Time
Institution Type: Four-Year Institution

Apply on website

Send job

Job Details
Organization

Job Details

Position Title:

Program Coordinator - AUC-GRANTED

Position Summary:

The Program Coordinator for the NSF-funded Atlanta University Center (AUC)-GRANTED project reports directly to the Director of AUC-GRANTED Operations. Under the direction of the Director, the incumbent helps manage and coordinate the day-to-day AUC-GRANTED administrative and budget activities. The individual will manage multiple tasks simultaneously and may deal with materials that are sensitive and confidential in nature.

This is a multi-year grant-funded position

Essential Duties and Responsibilities :

Provides administrative support for the AUC-GRANTED Project leadership by:

Responding to emails and phone messages about the AUC-GRANTED Project;
Coordinates meetings hosted by the AUC-GRANTED Project leadership, including the AUC-GRANTED Steering Committee;
Interfacing with key units of the College (e.g., Office of the President, Office of the Provost, Office of Research, Innovation, & Collaboration, and Office of Strategic Communications & Marketing).
Maintaining the calendar of key AUC-GRANTED events, websites, and social media accounts;
Maintaining a database of key announcements and invitations from other AUC institutions or external organizations.

Manages budget and procurement functions for the AUC-GRANTED project. This could include:

Placing orders, assisting with monitoring and receiving shipments, and providing correspondence to the end-user regarding the status of orders;
Working with Accounts Payable to ensure prompt approval and payment of invoices;
Monitoring, and reconciling AUC-GRANTED budget and documents related to expenditures (and appropriate budget adjustments);
Maintaining inventory of and ordering office supplies;
Arranging travel for faculty/staff (for example, reserve hotel rooms, flights, registration, and ground transportation);
Processing travel expense reports, and disbursement of other funds for faculty and staff on behalf of the AUC-GRANTED Director;
Working with Procurement Services to resolve purchasing questions;
Coordinating with key persons to ensure orders are received and properly inventoried;
Maintaining software used to manage expenditures and documents related to expenditures (and appropriate budget adjustments);
- Reconciling budget;
- Processing paperwork for stipends, per diems, and the disbursement of other funds;
- Ensuring invoices and payments are processed for subaward recipients and consultants.

Provides information/data management support by:

Developing methods for tracking, maintaining, and archiving confidential files, reports, presentations, agendas, and action items;
Creating and maintaining spreadsheets, shared drives, central data repository, and web-based accounts for file sharing;
Actively conducting research to identify best practices and resources that would be beneficial for the research enterprise at the College and within the AUC;
Assisting with the collection and storing of documentation related to shared service agreements, policies, and standard operating procedures (SOPs);
Gathering information and drafting responses (for review and approval) to data requests/reports from internal constituents (in the AUC), state and federal agencies, and other external organizations.
Participates in professional development seminars, workshops, and conferences; and stays abreast of current trends related to research administration, which may include learning topics to become a certified research administrator (CRA).

Required Qualifications:

A Bachelor’s degree and four years of administrative and/or project management experience, or an equivalent combination of education, experience, and training, is required.

The ideal candidate is self-motivated, resourceful, and proactive; additionally, they have a strong work ethic, and excellent organizational, budget, and time management skills.

The incumbent must possess:
Excellent oral and written communication skills
Strong interpersonal skills and customer service focus
Professional demeanor with the ability to interface with internal and external constituents/stakeholders with respect, diplomacy, tact, and confidentially.

Independent judgment is necessary to plan, prioritize, and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus the ability to perform a variety of tasks simultaneously, at times with little supervision. The ability to work effectively under pressure, be proactive, demonstrate initiative, and promote teamwork is a key asset in the role.

The individual must be able to write business correspondence, compose memos, letters, e-mails, reports, procedure manuals, revise grant proposals, and may assist with drafting – publications/articles. They must also be able to read, analyze, and interpret documents such as policy guidelines, reports, requests for grant proposals, procedure manuals, and operating and maintenance instructions. Good proofreading skills are essential.

The individual must have excellent record maintenance and database management skills, and/or the appropriate aptitude to learn quickly.

To perform this job successfully, an individual must have intermediate-level computer skills using Microsoft Office Suite (Word, Excel, and PowerPoint). Some applications may require advanced skills. In addition to producing written correspondence and e-mails, the utilization of formula-embedded spreadsheets/Smartsheet, database management skills, navigating Banner Financial Module, Softdocs applications, and Internet navigation are essential components of the job.

Preferred Qualifications:

Administrative and/or project management experience in a college/university setting is preferred.

Certifications, Licenses, Restrictions :

None

Physical Demands:

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Shift:

Days

% Travel Required:

Full Time/Part Time:

Full-time

Work Location/Schedule::

This position is eligible for a hybrid work arrangement.

FLSA:

Non-Exempt

Number of Vacancies:

Position End Date:

02/28/2029

Posting Number:

SC0706P

Posting Open Date:

08/20/2024

Open Until Filled:

Yes

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

Organization

Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit http://www.spelman.edu/.

Company info