Administrative and Technical Support Assistant
- Employer
- University of South Carolina
- Location
- Columbia
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
RTF00263PO24
USC Market Title:Administrative Coordinator
Link to USC Market Title:https://uscjobs.sc.edu/titles/156184
Business Title (Internal Title):Administrative and Technical Support Assistant
Campus:Columbia
Work County:Richland
College/Division:College of Education
Department:CED Child Development Research Center
Advertised Salary Range:$37,735 - $40,000
Location of Vacancy:Columbia, SC
Part/Full Time:Full Time
Hours per Week:37.5
Work Schedule:Monday – Friday, 8:30 am – 5:00 pm
Staff Research Grant (SRGP)
Basis :12 months
Job Search Category:Administrative
About University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement:At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
South Carolina Retirement:Yes
State Insurance Programs:Yes
Annual Leave:Yes
Sick Leave:Yes
Advertised Job Summary:The South Carolina Child Care Resource & Referral (SC CCR&R) Administrative and Technical Support Assistant provides support to the Director, Business Manager, Information Systems & Technical Support (ISTS) Coordinator, and other SC CCR&R employees as needed. Responsibilities include coordinating and processing travel; managing supplies & materials orders; requesting quotes for and submitting printing orders; tracking and maintaining supplies, materials, and technology inventories; organizing and filing digital and paper records; providing technology information, training, and troubleshooting to staff as needed; and developing tracking and reporting spreadsheets/files as needed.
Required Education and Experience:Requires a bachelor’s degree and no prior work experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications:For this position, prefer the selected applicant to complete Jamf 100 level certification within 3 months of employment. Also prefer bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency. Ability to work some evenings and occasional Saturdays for events. Valid Driver’s License with a clean driving record.
Advanced computer skills that include Microsoft Office (Word, Excel, PowerPoint, Outlook), Apple products, and web-based software applications. Exceptional online research skills, capable of finding elusive information, discerning reputable sources, and drawing accurate conclusions. Excellent written and oral communication skills. Highly effective and demonstrated interpersonal skills, including ability to maintain highest level of confidentiality. Creative and organized with strong problem-solving skills and the ability to understand needs as they vary according to technological fluency levels. Ability to follow prescribed policies, procedures, and guidelines with instructions furnished in written, oral, or electronic format. Experienced in and comfortable using independent judgment in utilizing internal resources and prioritizing multiple high priorities. Ability to work some evenings and occasional Saturdays for trainings and/or events.
Job Duty:Travel: Coordinates and processes travel, including maintaining and reviewing documentation and reports for accuracy and submitting travel authorizations, reimbursements, and state fleet vehicle documentation. Communicates with SC CCR&R employees and non-USC personnel to make arrangements (registration, flights, lodging, etc.) to attend conferences, meetings, and events.
Essential Function:Yes
Percentage of Time:25
Job Duty:Supplies and Printing: Coordinates supply orders and distribution to statewide employees. Requests quotes for and submits print orders as needed. Tracks and maintains supplies and materials inventory. Supports team members in management and inventory of supplies and items needed for events, conferences, and trainings. Researches supplies as necessary to meet technological requirements of current SC CCR&R devices.
Essential Function:Yes
Percentage of Time:25
Job Duty:Technology Support: Performs basic mobile device management tasks. Uses self-directed learning and the recommendations of the ISTS Coordinator to remain abreast of the evolving knowledge and skill requirements of SC CCR&R hardware, software, and platforms. Provides staff with low- and some mid-level tech training and troubleshooting. Helps maintain, distribute, and track technology inventory. Manages necessary technology paperwork such as staff and shared technology leases. Picks up and drops off technology orders, equipment, and supplies. Assists in developing technology policies and ensuring they are understood and followed by staff. Supplements hardware, software, and account research done by the ISTS Coordinator.
Essential Function:Yes
Percentage of Time:25
Job Duty:Administrative Support: Performs general administrative tasks, including but not limited to printing, scanning, copying, scheduling, reserving space for meetings and other events, taking notes during meetings, assisting with report submission, managing team calendar, etc. Assists in organizing, standardizing, and maintaining virtual and physical filing systems. Edits, formats, and drafts resource documents and spreadsheets. Creates and refines online forms. Performs other administrative duties as assigned in support of SC CCR&R.
Essential Function:Yes
Percentage of Time:25
Hazardous weather category:Non-Essential
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.:No
Number of Vacancies:1
Job Open Date:09/13/2024
Job Close Date:10/28/2024
Open Until Filled:No
Special Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by October 28, 2024.
https://uscjobs.sc.edu/postings/175614
EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Organization
Working at University of South Carolina
With more than 200 years of history and tradition, the University of South Carolina is redefining itself for decades to come. There's never been a better time to be at South Carolina, the state's flagship university and one of only 62 public universities to receive the Carnegie Foundation's highest designation for research.
The University is located in the heart of South Carolina in the capital city of Columbia, which is the nexus of government, a thriving arts and culture center, a venue for big-time Southeastern Conference intercollegiate athletics, and a community that is reinventing itself with redevelopment projects citywide. Much of the development is tied to land along the scenic, slow-moving Congaree River. Working with government, business, and community leaders, Carolina has developed a unified plan that will allow the University to expand from its origins on the historic Horseshoe to its future-Innovista, a research and innovation district that will stretch to the banks of the Congaree.
Innovista represents a new vision for research by creating a vibrant, urban community where students and researchers, including those from private firms, will live, work, learn, and play. Innovista will represent the University's four core research areas-hydrogen fuel cells, nanoscience and technology, biomedical and public health, and the environment-but will include other initiatives and business partners that serve the knowledge economy. Innovista's first private tenant, for example, is a leader in software applications for the insurance industry and will create several hundred high-paying jobs.
By attracting similar companies and jobs-and by capitalizing on an attractive location for restaurants and residential and retail space-Innovista will help drive the economy and increase per-capita income in the city and state. Recreational space will include a world-class waterfront park along the Congaree River and a new stadium for the Gamecocks' nationally ranked baseball program. Greenway paths for biking, walking, and running already line much of the river area. Innovista's 8 million square feet will blend seamlessly with the Vista, the city's nearby entertainment district of restaurants, bars, shops, and art galleries.
Chartered in 1801, Carolina began classes in 1805 with nine students and a single building, Rutledge College. As the campus grew and buildings were added during the next 50 years, a horseshoe layout was adopted. Today, the Horseshoe is on the National Register of Historic Places, with 10 of its 11 buildings dating to the 19th century. Those renovated buildings house, among other areas, the South Carolina Honors College and Undergraduate Admissions, representing much of the University's current and future lifeblood.
In fact, incoming freshman classes have never been larger or more competitive. The freshmen from fall 2006 set records for their size (more than 3,700) and SAT scores (1171 average). Freshmen enrolling in the Honors College had average SAT scores of 1398. Members of the University's prestigious scholarship programs, Carolina Scholars for in-state students and McNair Scholars for out-of-state students, had average scores of 1449 and 1477, respectively. Total enrollment at Carolina for undergraduates and graduates is more than 27,300, with some 350 degree programs to choose from. Since 1994, Carolina students have earned more than $9.9 million in prestigious national scholarships such as the Goldwater, Truman, Rhodes, and NSF scholarships and the Fulbright Fellowships.
South Carolina's student body is diverse. In fact, Carolina was recently recognized as the state flagship university with the highest percentage of African-American student enrollment in the nation. Research by the Journal of Blacks in Higher Education shows African-American students made up 14.7 percent of enrollment in 2004, the latest year available. The JBHE also ranks Carolina eighth in the nation in percentage of African-American faculty at a state flagship university with 4.3 percent.
The University's faculty garnered a record $173.3 million in federal, state, and private funding for research, outreach, and training programs in 2005-06, and several key hiring plans will introduce more talent and expertise to the faculty ranks. An aggressive campus building master plan and the faculty recruiting initiatives will change the collective face of the University and the faces of many of its key teachers and researchers.
South Carolina is recruiting world-class faculty to be endowed chairs-and change agents-for a series of "research centers of economic excellence" in areas such as nanoelectronics, polymer nanocomposites, brain imaging, regenerative medicine, cancer therapeutics, drug discovery, vision research, hydrogen fuel cells, and travel and tourism technology. These centers, some in collaboration with other state research universities and health and hospital systems, are funded with $30 million annually in state lottery money, as well as private matching money. Carolina is in the midst of a faculty recruitment plan to hire 600 new members. The Faculty Excellence Initiative is recruiting 150 faculty, many in interdisciplinary clusters of emphasis, while the Centenary Plan will recruit 100 elite research faculty to lead the University's core initiatives. Additionally, 350 faculty will be hired across disciplines to replace retirees over the next few years.
The University has forged a number of international collaborations in research, and the University's global connections are also strong in academics, particularly in international business. U.S. News & World Report has consistently ranked the Moore School of Business best in the nation for its undergraduate and graduate programs in international business; the undergraduate program is No. 1 for the 10th consecutive time, while the graduate program is No. 1 among public universities for the 18th consecutive year and No. 2 overall, continuing a streak of 18 years with a top-two overall ranking.
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