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Administrative Coordinator

Employer
University of South Carolina
Location
Columbia
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Job Details

Logo:

Posting Number:

STA00728PO24

Job Family:

Administrative Support

Job Function:

Administrative Services

USC Market Title:

Administrative Coordinator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/131920

Job Level:

P1 - Professional

Business Title (Internal Title):

Administrative Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

College of Engineering and Computing

Department:

CEC College of Engineering and Computing

State Pay Band:

5

Approved Starting Salary:

$41,258

Advertised Salary Range:

$41,258-$51,572

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Monday – Friday 8:30 am to 5:00 pm

Basis :

12 months

Job Search Category:

Student Services

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

This position performs a variety of complex administrative and support duties for the Student Services Office in the Molinaroli College of Engineering and Computing. These include student records processing and management, degree audit support, course evaluation management, and office administrative support. The position also provides front-line client relations.

Minimum Qualifications:

Bachelor’s degree and 1 year of related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications:

Experience providing administrative support for an academic or support unit; executing fiscal transactions including purchasing and travel; processing undergraduate student records; and creating and analyzing student surveys.

Knowledge/Skills/Abilities:

Excellent verbal and written communication skills. Excellent computer skills, plus experience with software programs to include: PeopleSoft, Excel, Banner, and Data Warehouse. Ability to work without supervision. Ability to maintain a professional relationship with the public served.

Job Duty:

Reception
Greet and assist students, family members, faculty, staff and other walk-in visitors. Answer the main phone line and manage the Student Services email account. Receive and respond to or redirect inquiries from college webpage contact forms such as Formstack. Maintain up-to-date knowledge of the status of academic programs and support services in the college. Provide general information to students. Explain policies and procedures related to admission, progression, course selection, registration, and graduation. Refer students to other individuals and offices, as appropriate.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Academic TransactionsImplement administrative policies and procedures for the consistent processing of records and Registrar transactions. Receive student forms requiring college approval including Special Enrollment, Study Abroad, Senior Checks, Petitions, and other student record transactions: review forms for completeness and compliance with university policies and procedures, route forms for college approval, notify appropriate university offices, and notify students of status and next steps.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Academic Services
Manage processes to ensure that complete and accurate files of academic records for current and former students are maintained. Maintain spreadsheet of unofficial transfer reviews. Manage pre-graduation degree-audits, to include evaluation, resolution of discrepancies, communication with students, and maintenance of student records. Coordinate with the Assistant Dean for resolution and approval of exceptions to academic requirements. Perform DegreeWorks exceptions and transactions to ensure degree requirement accuracy and ensure documentation of approval. Assist during degree candidacy process to finalize certifications. As needed, assist with academic data management and program review activities, and assist with course scheduling.

Essential Function:

Yes

Percentage of Time:

35

Job Duty:

Student Evaluation of InstructionEach semester, create and disseminate course evaluation surveys. Design security procedures to ensure all surveys can be administered to students by faculty in accordance with university policies, and that completed surveys are processed. Generate reports for each course and send electronically to each instructor. Generate summary reports of all courses and send to appropriate Department Chairs and the Dean. Coordinate processes to monitor and improve information integrity, security, and usability.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Administrative Support
Ensure that the Student Services office is maintained and inviting to clientele. Maintain supplies of academic forms and office supplies. Serve as point-of-contact with custodial, maintenance, facilities, and other support services and initiate work requests as needed. Coordinate college committees, including Academic Standards and Petitions and Undergraduate Committee. Compile and submit annual petitions reports. Assist faculty, staff, and student organizations that are associated with the Office of Academic Affairs with travel authorizations, reimbursements, purchasing, payment of invoices, and other fiscal transactions. Manage Purchasing Card and Staples Advantage accounts. Process employment transactions for student workers. Distribute honor cords and assist with Outstanding Senior awards. Assist Associate and Assistant Deans.

Essential Function:

Yes

Percentage of Time:

15

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

11/01/2024

Job Open Date:

09/09/2024

Job Close Date:

10/25/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.


We are only accepting applications submitted by October 25, 2024



The University of South Carolina offers a valuable benefits package including but not limited to:

  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting:

https://uscjobs.sc.edu/postings/175432

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Organization

Working at University of South Carolina

With more than 200 years of history and tradition, the University of South Carolina is redefining itself for decades to come. There's never been a better time to be at South Carolina, the state's flagship university and one of only 62 public universities to receive the Carnegie Foundation's highest designation for research.

The University is located in the heart of South Carolina in the capital city of Columbia, which is the nexus of government, a thriving arts and culture center, a venue for big-time Southeastern Conference intercollegiate athletics, and a community that is reinventing itself with redevelopment projects citywide. Much of the development is tied to land along the scenic, slow-moving Congaree River. Working with government, business, and community leaders, Carolina has developed a unified plan that will allow the University to expand from its origins on the historic Horseshoe to its future-Innovista, a research and innovation district that will stretch to the banks of the Congaree.

Innovista represents a new vision for research by creating a vibrant, urban community where students and researchers, including those from private firms, will live, work, learn, and play. Innovista will represent the University's four core research areas-hydrogen fuel cells, nanoscience and technology, biomedical and public health, and the environment-but will include other initiatives and business partners that serve the knowledge economy. Innovista's first private tenant, for example, is a leader in software applications for the insurance industry and will create several hundred high-paying jobs.

By attracting similar companies and jobs-and by capitalizing on an attractive location for restaurants and residential and retail space-Innovista will help drive the economy and increase per-capita income in the city and state. Recreational space will include a world-class waterfront park along the Congaree River and a new stadium for the Gamecocks' nationally ranked baseball program. Greenway paths for biking, walking, and running already line much of the river area. Innovista's 8 million square feet will blend seamlessly with the Vista, the city's nearby entertainment district of restaurants, bars, shops, and art galleries.

Chartered in 1801, Carolina began classes in 1805 with nine students and a single building, Rutledge College. As the campus grew and buildings were added during the next 50 years, a horseshoe layout was adopted. Today, the Horseshoe is on the National Register of Historic Places, with 10 of its 11 buildings dating to the 19th century. Those renovated buildings house, among other areas, the South Carolina Honors College and Undergraduate Admissions, representing much of the University's current and future lifeblood.

In fact, incoming freshman classes have never been larger or more competitive. The freshmen from fall 2006 set records for their size (more than 3,700) and SAT scores (1171 average). Freshmen enrolling in the Honors College had average SAT scores of 1398. Members of the University's prestigious scholarship programs, Carolina Scholars for in-state students and McNair Scholars for out-of-state students, had average scores of 1449 and 1477, respectively. Total enrollment at Carolina for undergraduates and graduates is more than 27,300, with some 350 degree programs to choose from. Since 1994, Carolina students have earned more than $9.9 million in prestigious national scholarships such as the Goldwater, Truman, Rhodes, and NSF scholarships and the Fulbright Fellowships.

South Carolina's student body is diverse. In fact, Carolina was recently recognized as the state flagship university with the highest percentage of African-American student enrollment in the nation. Research by the Journal of Blacks in Higher Education shows African-American students made up 14.7 percent of enrollment in 2004, the latest year available. The JBHE also ranks Carolina eighth in the nation in percentage of African-American faculty at a state flagship university with 4.3 percent.

The University's faculty garnered a record $173.3 million in federal, state, and private funding for research, outreach, and training programs in 2005-06, and several key hiring plans will introduce more talent and expertise to the faculty ranks. An aggressive campus building master plan and the faculty recruiting initiatives will change the collective face of the University and the faces of many of its key teachers and researchers.

South Carolina is recruiting world-class faculty to be endowed chairs-and change agents-for a series of "research centers of economic excellence" in areas such as nanoelectronics, polymer nanocomposites, brain imaging, regenerative medicine, cancer therapeutics, drug discovery, vision research, hydrogen fuel cells, and travel and tourism technology. These centers, some in collaboration with other state research universities and health and hospital systems, are funded with $30 million annually in state lottery money, as well as private matching money. Carolina is in the midst of a faculty recruitment plan to hire 600 new members. The Faculty Excellence Initiative is recruiting 150 faculty, many in interdisciplinary clusters of emphasis, while the Centenary Plan will recruit 100 elite research faculty to lead the University's core initiatives. Additionally, 350 faculty will be hired across disciplines to replace retirees over the next few years.

The University has forged a number of international collaborations in research, and the University's global connections are also strong in academics, particularly in international business. U.S. News & World Report has consistently ranked the Moore School of Business best in the nation for its undergraduate and graduate programs in international business; the undergraduate program is No. 1 for the 10th consecutive time, while the graduate program is No. 1 among public universities for the 18th consecutive year and No. 2 overall, continuing a streak of 18 years with a top-two overall ranking.

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