Grants Manager A/B (Division of Infectious Diseases - Department of Medicine)
- Employer
- University of Pennsylvania
- Location
- Philadelphia, PA
View more categoriesView less categories
- Administrative Jobs
- Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Health & Medical Services
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Grants Manager B: The GM B will work more independently and actively participate in specific projects, including the annual budget submission. Work on the more complicated grants including clinical research grants and program project with multiple sub-contracts. The GM B will have a greater grants management experience than the GM A, such that s/he can make greater contributions, including engaging in financial analysis. The GM will report to the Associate Director of Finance.Job Description
Grant Manager A: The Grants Manager will manage pre and post-award activities for a diverse sponsor portfolio within the Infectious Diseases Division. The Grants Manager will manage post award activities, including account setup and closeout, and monitor/ review all sponsored projects expenditures including fund projections. The GM will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance, meet with principal investigators to discuss and advise them on financial issues related to their portfolios, maintain salary grids and support with payroll allocations to ensure faculty and staff are paid correctly, and assist in the preparation of effort reports. The Grants Manager will be responsible for multiple monthly pre-award proposal submissions for various PIs. Tasks include managing proposal development, meeting with Principal Investigators to discuss and manage budget development and related pre-award activities for diverse sponsor portfolio. They will also participate in specific projects, including the annual budget submission and the development and implementation of standard operating procedures throughout DOM. Manage proposal development, budget development and related pre-award activities for diverse sponsor portfolio. Handle all pre-award activities for patient oriented clinical trials federal and non-federal including completion of Prospective Reimbursement Analysis (PRA) with Clinical Research Coordinators(CRCs)/PIs, Research Billing Number (RBN) set-up, advance account paperwork if required, invoicing start-up, tracking initial payments, etc. Set-up study-specific patient tracking logs for Coordinators to record completed study visits & Grants Managers to track study payments & patient costs.
Grants Manager B: The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on the more complicated grants including training grants and program project with multiple sub-contracts. Moreover, it is expected that the Grants Manager B candidate will have a greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis.
This position reports directly to the Associate Director of Administration and Finance of the Division of Infectious Disease. Both levels report to the senior administrator within department and has a dotted reporting line to the PSOM Office of Research Support Services.
QUALIFICATIONS:
Grants Manager A:
Bachelor’s degree and 3 years to 5 years of experience or an equivalent combination of education and experience required. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required. Familiarity with UPENN sponsored research policies and related financial system is preferred.
Grants Manager B:
Same as Grants Manager A with 5 to 7 years of grant and contract administration experience or an equivalent combination of education and experience required. Master’s degree preferred.
Both positions:
The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills. Successful candidate must be highly motivated, attentive to details, ability to work in a team setting, multi-task with a strong work ethic. Ability to work under pressure of deadlines, be flexible and contribute positively to a dynamic business environment. Prefer a candidate with awareness of grant submission coordination either with pre award or post award within a research setting; Skills required are strong computer skills, with working knowledge of computer software such as Excel or Access, familiar with Ben Financial, and Business Objects or similar financial software.
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
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Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
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Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
Organization
Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.
Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds.
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Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
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