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Senior Administrative Specialist, Criminal Justice

Employer
University of North Texas
Location
Denton
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Job Details

Title: Senior Administrative Specialist, Criminal Justice

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Health & Public Servic

Department: UNT-Criminal Justice-135340

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The College of Health and Public Service (HPS) at the University of North Texas, distinguished as one of the few Tier One research universities designated as a Hispanic-Serving Institution (HSI), prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities, and public safety, and find solutions to challenges in public administration, public health, and urban planning. We have seven academic departments with undergraduate and graduate programs, the Center for Public Management, the UNT Speech and Hearing Center, UNT Workplace Inclusion & Sustainable Employment (WISE) and a number of professional development and clinical training programs to facilitate careers to address a global society.

HPS students are trained to lead nonprofits, become educators, researchers and professionals who strengthen the diverse communities we serve with thoughtful, inclusive and equitable practices as audiologists, behavior analysts, city managers, emergency managers, health care administrators, public safety administrators, public health specialists, rehabilitation counselors, speech language pathologists, social workers, urban planners and more.

The Department of Criminal Justice is committed to excellence in teaching, research and service. We focus on preparing students for professional services and advanced graduate studies with integrated teaching methods involving peers. With the use of classwork, online teaching and hands-on experiences, our department offers a unique education for students. Our department is able to provide experiences to students that enable them to undertake important issues in society. Our country has an ongoing need to address its crime problems, creating not only new challenges, but opportunities for growth and justness that our Criminal Justice majors can explore and work for.

Position Overview

The Criminal Justice Department Senior Administrative Specialist provides support to the academic department and Chair, including acting as a liaison with College of Health & Public Service and UNT-wide offices. Responsibilities include providing a wide variety of administrative support to the Chair and other faculty, such as coordination of class scheduling and textbook adoptions, facilitation of program communications for the degrees, coordination of student employment requests, management of departmental tasks related to admissions and registration, maintenance of departmental and student records, execution of correspondence and calendar maintenance, requests for purchasing, payroll, and other financial support from the college, and management of other general logistical and administrative needs for the department.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

  • Exceptional customer service skills.
  • Advanced Microsoft Office skills.
  • Knowledge of accounting/budgeting procedures.
  • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
  • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to conceptualize, plan and organize multiple programs and assignments effectively.
  • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
  • Skill in developing and maintaining good working relationships.
  • Knowledge of policies, practices, procedures and terminology of assigned function.
  • Supervisory skills.

Preferred Qualifications

None

Required License/Registration/Certifications

None

Job Duties:

  • Acts as first point of contact in customer-oriented services. Provides accurate information about degree programs.
  • Oversees student workers, including hiring, training, and supervision of daily activities.
  • Manages departmental application and registration processes for students.
  • Provides primary administrative support for academic functions of the department, class scheduling documentation as directed by the Chair, ordering textbooks & timely delivery of materials to faculty, providing administrative support to adjuncts, and other tasks associated with maintaining the department academic schedule.
  • Prepares meeting documents, correspondence, reports, and other documents as assigned.
  • Assists faculty and staff with requests for travel authorization and submission of reimbursement documentation.
  • Gathers departmental information relevant to and submits requests for purchasing, payroll, and budgetary functions from the HPS Finance team.
  • Manages general office functions such as room scheduling, calendars management, meeting scheduling, copying, special events, providing direction to faculty about appropriate administrative procedures, and other logistical needs.
  • Maintains departmental student records, updating files and information as it changes.
  • Acts as a Pcard holder, making routine purchases for departmental needs in compliance with UNT policies, as approved by the HPS Finance team.

Work Schedule:

Monday-Friday, 8 a.m. to 5 p.m.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Resume and cover letter required

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Organization

Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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