Program Coordinator
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
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- Administrative Jobs
- Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The School of Engineering (SoE) has over 600 graduate students, with a goal for continued growth to 800 students. There are 28 graduate degrees in five departments and one program. The Dean's Office is a service-oriented organization with students, faculty, alumni, and industry employers, as well as the University of Kansas, as constituents. This position must know and understand the requirements of all graduate degree programs within the School for use in graduate student recruitment. This position must provide enrollment management efforts for both domestic and international graduate students and applicants. This includes working with the departments to provide support of applicant generation, inquiry cultivation, and pre-and post-admit communications. This position works closely with the Program Coordinator for Graduate Academic Services. This in-person position reports to the Associate Dean for Research and Graduate Programs. Job Description
Research Services Support (55%)
- Coordinate the internal funding competitions, track and report use of these awards to secure future external funding.
- Coordinate research initiatives, and report participation in the initiatives and analyze data to determine their effectiveness.
- Coordinate meetings and School research events, such as junior faculty mentoring lunches, research visioning events, and proposal writing workshops, in consultation with the SoE event planner.
- Coordinate the Undergraduate Research Fellows (UGRF) Program, develop the programming, and stimulate external competitive graduate fellowship applications.
- Coordinate the First-Year Dean’s Fellowship Program, develop graduate student professional development programming, and stimulate external competitive graduate fellowship applications.
- Analyze proposal, award, and research expenditure data supplied by the KU Office of Research and provide the data and analysis to the SoE and the departments on a regular basis.
- Provide help preparing research reports, analyzing documents, scheduling, organizing meetings, and supervising undergraduate student assistants.
- Manage marketing campaigns to promote programs and faculty, staff, student, and alumni accomplishments and manage, update, and create web content for the graduate recruitment and research sections of the SoE website in collaboration with the School’s public relations and web development staff.
- Coordinate the Faculty Research Portfolio in collaboration with the School’s public relations and web development staff.
Graduate Program Recruitment and Admission (35%)
- Serve as the point of contact for graduate student recruitment. Develop and organize SoE recruitment events, in support of departments, with a commitment to academic excellence; coordinate a School presence at local, regional, and national prospective student events, which may include some travel.
- Work with the Associate Dean for Research and Graduate Programs and departments to develop a strategic plan to recruit and support domestic and international graduate students.
- Coordinate SoE scholarships and fellowships for graduate student recruitment.
- Advertise undergraduate research opportunities, including Research Experiences for Undergraduates (REU) programs, to expand recruitment efforts.
- Collaborate with the Engineering Career Center and faculty to promote graduate school as a post-graduation opportunity.
- Serve as the liaison for recruitment during the application process. Coordinate the admissions process and work with departments on communication to prospective and admitted students.
- Develop and organize orientation programing for new graduate students working with the Program Coordinator for Graduate Academic Services.
- Co-advise the Graduate Engineering Association (GEA) Graduate Ambassador Fellowship program, which includes selecting, training, and supervising fellows.
Graduate Program Outreach and Unit Support (10%)
- Organize an SoE Open House to recruit prospective graduate students and advertise it regionally.
- Work with departments to manage travel arrangements for graduate student recruiting.
- Other duties as assigned.
- A few work-related trips and occasional local weekend or evening events are required for this position.
- Master's degree OR Bachelor’s degree and three years related experience.
- Excellent communication skills as demonstrated in application materials and previous work experience.
- Experience working independently, as part of a team, and managing multiple projects and deadlines as demonstrated in application materials.
- Experience with data analysis.
- Master's degree and one year related experience
- Experience working with STEM faculty, staff, and/or students.
- Experience in building a recruiting and marketing plan and carrying it to completion.
- Experience building relationships, both within an organization and in working with external constituents.
- Experience with university-level student recruitment.
- Cover letter describing how the required and preferred qualifications are met.
- Resume/CV
- Contact information for three professional references.
- Application review begins Tuesday, September 3, 2024 and will continue until a qualified pool of applicants is received.
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Diversity, Equity, Inclusion, and Belonging
The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.
We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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