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Administrative Program Support 1-Dentistry (Knoxville)

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN
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Job Details

Description

Market Range: 07     

Hiring Salary: $19.67/Hourly

THIS POSITION IS A GRANT-FUNDED POSITION LOCATED IN KNOXVILLE, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Program Support 1 supports the Department of General Dentistry by performing essential administrative functions including payroll, typing letters, reports, memos, dictation, scheduling meetings, and ordering office supplies. This position provides backup support for the Residency Coordinator.  

 

DUTIES AND RESPONSIBILITIES: 

  • Manages faculty appointment paperwork for General Dentistry.
  • Monitors and maintains updated CVs on each faculty member for the General Dentistry Program.
  • Creates notes, letters, and memos for the Department Head.
  • Manages phone/email answering and messaging and distributes and sends mail/parcels for the department.
  • Performs monthly payroll; manages and maintains invoices for special pay faculty members; arranges reimbursements and other accounting functions.
  • Provides administrative support to the Program Director, Faculty for General Practice Residency, General Dentistry Faculty, and Volunteer Faculty.
  • Manages meetings and conference calls; schedules continuing education, seminars, lunch and learn, etc.
  • Reconciles departmental ledgers, maintains records, and routes invoices to the business office for payment.
  • Coordinates Department of Dentistry events.
  • Performs other duties as necessary.


    • Qualifications

    MINIMUM REQUIREMENTS:  

    EDUCATION:  High School Diploma or GED.  (TRANSCRIPT REQUIRED) 

    EXPERIENCE: Four (4) years of experience; OR Bachelor’s Degree in lieu of experience; OR  a combination of education and work education to equal four (4) years.  

    KNOWLEDGE, SKILLS, AND ABILITIES:

  • Ability to work in a fast-paced environment.
  • Ability to multitask and prioritize duties.
  • Knowledge of basic computer skills including Excel, PowerPoint, and Word.  
  • Ability to communicate effectively with a diverse range of individuals throughout the organization.
  • Strong organizational skills.


    • Job: Other Admin Asst/Secr/Clerical
    Primary Location: US-Tennessee-knoxville
    Organization: Knox Dentistry
    Schedule: Full-time
    Job Posting: Aug 13, 2024, 10:26:18 AM

    Organization

    Working at The University of Tennessee, Knoxville

    Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

    UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

    The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

    Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

    As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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