This job has expired

Administrative Assistant, Government and Community Relations

Employer: University of California, Los Angeles
Location: Los Angeles
Salary: USD $29.42/Hr. - USD $42.14/Hr.

Administrative Jobs: Institutional & Business Affairs, Clerical & Administrative Support, Communications & Marketing, Community & Government Relations
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

Administrative Assistant, Government & Community Relations

University of California Los Angeles

Budgeted Pay Scale: $34.50/Hr. / Step 8
Full Salary Range: USD $29.42/Hr. - USD $42.14/Hr.

Special Instructions to Applicants
A resume, cover letter and completed application are required to be considered for this position.

**Please note, this is a hybrid position.**

**Current/prior UCLA administrative experience is preferred and highly desirable.**

Position Summary
As the Administrative Assistant for UCLA's Government & Community Relations (GCR) office, you can advance your administrative career while providing critical administrative, operational and programmatic support to us. Familiarity with financial, procurement and other office/business related systems, as well as current or prior UCLA experience are of strong interest to us. Your prior organization, planning and communication experience will be highly welcomed assets to our team in ensuring a smooth workflow among our many activities and interactions. As our Administrative Assistant you will coordinate event and travel planning, schedule meetings, draft correspondence, respond to inquiries, manage information, assist with the department's social media presence and work on special projects. Your attention to detail and strong customer service approach will support the coordinated efforts we provide to the campus community, the University of California and national, state and local governmental entities. Our team is driven, dedicated and ambition in the work we do in support of GCR's programs and initiatives.

Apply today and explore how you can embark on a rewarding career with UCLA.

Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Minimum of four years of prior demonstrated and successful administrative experience in managing and coordinating the activities of a busy and productive office in a constituent services-driven environment. (Required)

Current/prior UCLA administrative experience such as skill in utilizing university systems such as BruinBuy Plus, Concur, etc. is highly desirable and (Preferred)

Experience in managing social media outlets such as Twitter, Instagram, and Facebook. (Preferred)

Strong customer service approach with well-developed interpersonal skills to build and sustain collaborative and lasting relationships with a wide variety of internal and external constituents; ability to respond quickly and appropriately to requests. (Required)

Demonstrated high level of personal integrity, discretion and diplomacy; skilled in using judgment in situations requiring independent initiative and tact with ability to handle confidential matters and information. (Required)

Strong time management, planning and organizational skills; highly detail oriented with demonstrated ability to independently prioritize and work on multiple projects simultaneously, provide proficient follow up and make timely decisions, despite tight deadlines under minimal supervision. (Required)

Ability to work well as a team with excellent verbal communication skills to convey information accurately and interact effectively and diplomatically with others. (Required)

Strong written communication skills to prepare, proofread and edit a variety of correspondence and reports for correct grammar, punctuation, spelling and syntax with a keen eye for accuracy. (Required)

Proficiency with business software such as Google docs, Google forms, Word, Excel, Outlook and databases; ability and eagerness to learn new software and systems. (Required)

Demonstrated skill in organizing and implementing complex functions involving on- and off-campus constituents. Skill in organizing materials and people in a systematic way to optimize efficiency and minimize duplication of effort. (Required)

Creative, proactive self-starter that can take initiative, maintain an upbeat, positive attitude, and work collaboratively as part of a team in a complex fast-paced environment. (Required)

Strong research skills; resourceful and analytical with ability to gather, analyze, evaluate and synthesize information or circumstances to define problems and suggest solutions. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree or equivalent combination of education and experience in a higher education or related environment. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Must be able to maintain a reliable and predictable work schedule including ability to work occasional evenings and/or weekends. (Required)

Schedule
8:00 a.m. to 5:00 p.m.

Union/Policy Covered
CX-Clerical & Allied Services

To apply, please visit: https://jobs.ucla.edu/careers-home/jobs/4188

Application Deadline: 8:50 p.m. on

Organization

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

Send job

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert