Job Summary

Along with providing excellent customer service and coordination of the KU operator switchboard, processes and team, the University Relations Administrative Assistant provides complex and confidential administrative support to ten or more managers and executive directors of the offices of the Vice President, Marketing, Communications, and Web. Serving as office manager and building receptionist, the administrative assistant daily provides exceptional and autonomous office management support to department managers, assembles the Daily Brief for submission, manages calendars, schedules meetings (i.e. catering, room reservations, zoom), processes and coordinates high-volume procurement needs, invoicing and payments, travel management, pcard, budget and expense tracking, analysis and projection, maintains office standard operational procedure guides, assists in public relations duties in support of events, emergencies, updating and maintaining mailing lists, drafting copy (i.e. announcements), proofreading web, directories, Tower magazine, announcements and articles per AP Style. The administrative assistant successfully and positively liaisons with other campus departments and reports to and supports the Executive Assistant to the Vice President of University Relations & Athletics. Minimum Qualifications

• Two or more years of the following:
  1. mid-to-senior level management support experience.
  2. budget and procurement experience.
  3. calendar and travel support experience.
  4. meeting and event support experience.
  5. office management experience.
• Excellent customer service skills.
• Ability to interact effectively with others.
• Ability to handle multiple priorities.
• Ability to work independently.
• Effective oral and written communication skills.
• Ability to manage information of a sensitive and confidential nature with discretion and in the utmost professional manner.
• Ability to perform other duties as assigned.
• Ability to relate to a culturally diverse university community.
• Proficient in Microsoft 365 (Excel, Outlook, PowerPoint, Word), Adobe Acrobat, and SharePoint.

Preferred Qualifications

• Bachelor’s degree.
• Calendar and travel management experience.
• Meeting and event coordination experience.
• Experience in university relations and/or public relations.
• Experience in higher education setting.
• Experience with SourcePoint, Business Intelligence and/or Financial Edge, Ingeniux, Teams, Banner, Zoom and Adobe Photoshop.
• Proofreading, copywriting and AP Style experience.

Supplemental Information

The starting salary for this position is $44,890 per the AFSCME CBA.

Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than end of day August 16, 2024.All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.Kutztown University is very interested in hiring employees who have had extensive experience with diverse populations.Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.Non-Discrimination Statement Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University’s Title IX Coordinator, located in Old Main A-Wing, Room 02A, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. Kutztown University’s Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.