Job Summary

The Administrative Assistant 1 provides high-level support to the Directors of Graduate Enrollment Management and International Education and Global Engagement. This position involves performing varied staff assignments that significantly impact departmental policies and procedures. The role requires analyzing administrative operations, developing work standards, conducting independent research, preparing comprehensive reports, and performing public relations and liaison duties.
Duties and Responsibilities:

1. Administrative Support:
- Analyze operational procedures and prepare detailed reports with recommendations
- Assist in developing departmental programs and policies
- Maintain records and compile reports and studies
- Review and respond to correspondence
- Prepare budget estimates and fiscal/statistical reports

2. Graduate Enrollment Management:
- Assist with graduate admissions processes and recruitment strategies
- Coordinate graduate student orientations and events
- Analyze enrollment trends and prepare reports

3. International Education Support:
- Assist with international student services and study abroad programs
- Support development of international partnerships
- Help organize international events and cultural programs

4. Staff Assistance:
- Provide support to administrative boards or commissions
- Prepare agendas and maintain records
- Supervise clerical staff as needed

Minimum Qualifications

- One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization
- Bachelor's degree or any equivalent combination of experience and training
- Knowledge of principles and practices of public administration
- Ability to organize material and develop procedures independently
- Strong oral and written communication skills
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams)
- Experience with budgets in SAP and Business Intelligence
- Experience working with confidential information
- Ability to multitask and meet deadlines
- Experience with culturally diverse populations

Preferred Qualifications

- Experience in higher education administration
- Familiarity with graduate education and international programs
- Experience with web page editing
- Event planning experience
- Experience with PeopleSoft
- Bilingual (English/Spanish)

Supplemental Information

The starting salary for this position is $44,890 per the AFSCME CBA.

Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than end of day August 16, 2024.All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.Kutztown University is very interested in hiring employees who have had extensive experience with diverse populations.Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.Non-Discrimination Statement Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University’s Title IX Coordinator, located in Old Main A-Wing, Room 02A, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. Kutztown University’s Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.