01426W

Executive Assistant, Business Affairs

Full Time Operational

William & Mary

981000 Business Affairs

The mission of Business Affairs is to support W&M as a leader among liberal arts and science universities by providing excellent service that is efficient, inclusive, transparent, and accountable. In delivering service, Business Affairs maintains a focus on collaboration, continuous improvement, best-in-class technology, and the strategic and sustainable use of university resources while maintaining compliance with attention to corporate social responsibility both within the institution and among its suppliers.

The Executive Assistant, Business Affairs, supports the Associate Vice President for Business Affairs by managing schedules, overseeing office operations, and facilitating communications with internal and external stakeholders. This role ensures the efficient functioning of the office by handling administrative tasks such as travel coordination and procurement needs. The position requires exceptional organizational and communication skills and the ability to work independently and handle confidential information. The Executive Assistant also engages in process improvement initiatives to enhance office efficiency and supports various projects and events as needed.

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• This position requires the ability to maintain confidentiality and appropriately handle sensitive information, particularly in dealings with a wide variety of populations (e.g., faculty, staff, and students) of varying levels of education and skills in communication.

No

Non-Exempt

No, this is a continuing E&G funded position and not term-limited

12 month - Continuing

Faculty or Staff: 12 month

• Bachelor’s degree or comparable education and experience
• 2 years of relevant professional experience
• Demonstrated experience with schedule management
• Ability to communicate effectively in writing and orally
• Advanced knowledge of Microsoft Office products
• Ability to maintain confidentiality and manage sensitive data

• Prior administrative experience at an institution of higher education
• Experience providing administrative support to a senior executive
• Proficient with purchasing processes at William & Mary, including BuyWM software
• The ability to manage competing demands from various constituencies
• Knowledge of William & Mary’s mission, vision, business, and administrative practices preferred.

Not eligible

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Up to $67,000 commensurate with experience

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

U09

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

07/31/2024

08/16/2024

Yes

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.