Program Coordinator

Date Posted: 08/02/2024
Req ID: 39078
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Dept-Biological Sciences
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00037717

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimitedpotential. Join us on our journey.

The Department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Stetement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequitites that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

We are recruiting for a Program Coordinator to provide administrative support to the daily operation and delivery of undergraduate programs and courses in the Department of Biological Sciences. In order to advance the program objectives of the department, the successful candidate will demonstrate a commitment to the success of academic departments, a passion for student success and the skills required to enhance students’ experiences in a culturally diverse environment.

Working closely with the Department Chair, the Program Coordinator is responsible for student advising, course timetable development and coordination, analysis of enrollment patterns and curricular trends, internal and external communications; and programming to support excellence in teaching and learning. Further, the position will coordinate the student recruitment and enrollment initiatives for the department; develop, update, and coordinate regular departmental publications as well as departmental communications media and materials. The position will advise on program prerequisites and admissions, course completion and program graduation. You will serve as a resource to faculty and students on the interpretation of University's academic policies and procedures.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing transfer credit applications for acceptability
• Analyzing statistical information to inform enrollment projections and planning
• Producing promotional and outreach materials
• Leading seminars and/or workshops
• Maintaining information on digital platforms
• Analyzing service delivery and/or internal processes and recommending improvements

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of related experience in student advising and educational programing in a post-secondary environment, supporting curriculum planning and academic program delivery.
• Proven experience in advising students on courses and programs selection, with the ability to interpret policies and procedures.
• Proven experience in compiling and analyzing data from various sources, producing reports and identifying trends from data to develop solutions and strategies.
• Experience in writing and editing publications for promotional and engagement purposes.
• Strong computer skills with proficiency in MS Office (MS Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, web-editing software and relational databases (e.g. Quercus, Intranet, ROSI, etc.).
• Ability to develop collaborative relationships with students, faculty, staff and senior administration.
• Must have excellent time management and organizational skills, with strong attention to detail and accuracy.
• Excellent communication (verbal and written) skills with the ability to provide clear and accurate information in a diplomatic and tactful manner.
• Experience cultivating and maintaining positive working relationships with numerous departments.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and thepromotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Familiarity with the University of Toronto's policies, rules, guidelines and procedures.

To be successful in this role you will be:

• Approachable
• Communicator
• Motivated self-learner
• Organized
• Resourceful
• Responsible

Notes:

• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 08/13/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Administrative Assistant, Equity, Program Manager, Curriculum, Administrative, Finance, Management, Education, Research