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Administrative Program Support 2-Undergrad Medical Education (Knoxville)

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description

Market Range: 09

Hiring Salary: $21.69/Hourly  

THIS POSITION IS LOCATED IN KNOXVILLE, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned supervisor, this position coordinates the educational, administrative, and operational undergraduate medical education programs/activities at the College of Medicine – Knoxville campus and serves as central point of contact and liaison for medical students.

DUTIES AND RESPONSIBILITIES: 

  • Provides comprehensive support for medical students and student programming on campus.
  • Coordinates student orientation and onboarding for large groups.
  • Oversees the process for visiting student applications and notifies relevant departments of student applicants.
  • Assists with planning and logistics for high-profile student events and meetings.
  • Coordinates annual review of rotation requirements with directors and coordinators.
  • Manages student materials, ID badges, and technology access; organizes regular student luncheons with the Dean.
  • Prepares and submits offer and decline letters to visiting student applicants.
  • Assists the Course Director in organizing the four-week Capstone Course for graduating medical students.
  • Coordinates room assignments, videoconferencing, and A/V setup for course sessions.
  • Performs other related job duties as assigned.


    • Qualifications

    MINIMUM REQUIREMENTS:  

    EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

    EXPERIENCE: Five (5) years of office experience; OR Bachelor’s Degree and one (1) year of office experience; OR Master’s Degree in lieu of experience. 

    KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge to understand and support the mission of the Office of Undergraduate Medical Education.
  • Excellent interpersonal skills, including professionalism, and emotional intelligence when interacting with colleagues, course directors, faculty, and students.
  • Excellent planning, organizational, and scheduling abilities to successfully implement events.
  • Ability to manage multiple responsibilities during peak periods.
  • Ability to rapidly understand job requirements and adapt to changes.

    • WORK SCHEDULE:  This position may occasionally be required to work evenings. May require occasional overnight travel.



    Job: Other Admin Asst/Secr/Clerical
    Primary Location: US-Tennessee-knoxville
    Organization: Knox Student Affairs
    Schedule: Full-time
    Job Posting: Aug 2, 2024, 12:52:08 PM

    Organization

    Working at The University of Tennessee, Knoxville

    Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

    UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

    The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

    Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

    As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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