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Position Summary:

Florida Atlantic University is seeking a Program Assistant- Pre-Health - Boca Raton, FL.

The College of Science seeks an energetic, flexible, and passionate candidate to be a Program Assistant in our Student Services Office for the Pre-health Professions Program.

Summary of Responsibilities:

• Maintains confidentiality of Pre-Health Professions student and personnel files and other confidential matters. Performs reception duties, answers incoming calls, and greets visitors. Work with students regarding the application process for medical and health professions programs. Ensures smooth running of the office. Performs research and compilation of data. Sets up and attends all Pre-Health Professions Committee calendars and meetings, takes notes, and assisted with the first and final draft of the committee evaluation for review by the committee chairs and director. Work with Pre-Health students to set up mock interviews and final Committee interviews. Manage the director’s calendar and schedule for meetings and interviews. Assist with pre-health professions semester workshops within the pre-health office. Providing pre-advising screening to students applying to medical school. Making sure the student meets all requirements within the cycle.

• Work with the Pre-Health Professions Committee Members to coordinate student interviews and the functions of the Student Services Office and the Pre-Health Profession Office. Performs various office functions, including filing, copying, fax transmissions, service office machines, etc. Uploading letters of recommendation to mainly AMCAS, ADSAS, AACOMAS, PHARMCAS, CASPA, and other application portals.

• Acts as liaison between Student Services Office, the college and/or university. Working with colleagues, faculty, physicians, executives, and students during the application cycle, coordinating student’s committee interview, as necessary. Scheduling interview days and interviewers, check interviews evaluation, record post committee decisions students record and keep highly confidential all student records. Keep track of the interview videos for the office and student review.

• Assist the Associate Dean in the day-to-day guidance of students regarding university policies and procedures. Work Collaboratively with the other office program assistant.

• Work with the Continuing Education Office with Marketplace. Processing payments on Marketplace for continuing education programs, ordering CNA books for continuing education, print Certificates for BSC courses as well as maintaining spreadsheet for course registration, ordering necessary supplies, creating requisitions for continuing education instructors, and working with Continuing Education team on courses advertisement for marketplace Basic Clinical Skills- CNA- Challenger course. The program assistant will also play an important role with Pre-Health Professions Week and APPS. Performs other job related duties as required.

• Responsible for assisting in all aspects of educational programming and staff development. Screening, prioritizing, and answering business communication. Keep track of the interview videos for the office and student review.

• Tackles special projects assigned by the Associate Dean. Developing schedules for work-study and projects and coordinating executives’ calendars. Review expenditure to ensure appropriate use of state funds.

• Implements administrative and financial functions for the Student Services Program. Financially manages all state and foundation accounts. Maintains audit trail for all activities. Follow FAU policy and procedures. Prepares all purchase requisitions, spend authorization and expense reports, and P-Card in the workday. Review all expenditures to ensure adequate funds and appropriate use of state funds. Serve as backup timekeeper for payroll processing.

• Assists Pre-Health Professions with registration, phone appointments and other duties as needed. Work with work-study students.

The College of Science at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications:

A high school diploma and four years of appropriate experience required.


Preferred Qualifications/Skills:

Excellent communication skills and willingness to learn the online- aspects of the position as it relates to pre-health.

Excellent interpersonal skills and superior customer service skills.

Knowledge of Microsoft Excel, Word, and Outlook.

Demonstrated ability to manage meetings, schedule meetings, and meet deadlines.

Salary:

$20.38 per hour.

College or Department:

COS: Pre-Health Advising

Location:

Boca Raton

Work Days and Hours:

Monday -Friday, between the hours of 8:00 a.m. to 5 p.m. This is a part-time position to work 32 hours per week.

Application Deadline:

2024-08-13

Special Instructions to Applicant:

VETERANS’ PREFERENCE:

Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at empl@fau.edu.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.

As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.