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Assistant Director of Financial Planning and Budget Analysis

Employer
Kentucky State University
Location
Frankfort, KY, US
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Job Details

  TITLE: Assistant Director of Financial Planning and Budget Analysis

DEPARTMENT: College of Agriculture, Health Sciences, and Natural Resources

REPORTS TO: Director of Land Grant 

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time 

EMPLOYMENT CLASSIFICATION: Exempt

 

JOB SUMMARY: 

Reports directly to the Dean of College of Ag/Director of Land Grant Programs at Kentucky State University. The Assistant Director of Financial Planning and Budget Analysis leads the development of operating budgets, forecasting and reporting efforts to ensure efficient financial operations (USDA, NSF, OSP, etc.). The Assistant Director reviews analysis results, develops insightful suggestions regarding program needs, sourcing, cost analysis and leads strategic business decisions in collaboration with the KSU Office of Finance and Administration. Additionally, Financial Planning and Analysis Assistant Director creates functional strategies with specific objectives and develops budgets/policies/ procedures to support the functional infrastructure of the College of Agriculture, Health Sciences, and Natural Resources/Land Grant Program. The Assistant Director will work with University support offices to ensure compliance with policies set forth by the University and external agencies.

 

ESSENTIAL JOB FUNCTIONS: 

  • Lead the development, maintenance, and analysis of budgetary and financial data for the College of Agriculture, Health Sciences, and Natural Resources / Land Grant Program and forecast the needs of the program working in close collaboration with the KSU office of Finance and Administration.
  • Assist the CAHSNR/LGP administration and University support offices to ensure budget compliance with policies set forth by the University and external agencies.
  • Keep abreast of changes in policies and regulations of granting agencies;
  • Develop CAHSNR/LGP annual operating budgets and forecasts.
  • Analyzes past fund uses by programs and projects, as well as facilities, to forecast future needs and assist in budgeting and forecasting. 
  • Perform a wide variety of budget and forecast calculations and analyses, including tracking use of federal and state matching fund use, as well as preparing reports.
  • Maintain a high level of compliance and sensitivity with USDA funding.
  • Provides consolidated reporting information as needed.
  • Provides various levels of support with respect to projects or assignments.
  • Coordinates and monitors the change order process including assessment of cost impacts.
  • Maintains a thorough working knowledge of the Generally Accepted Accounting Principles.
  • Provides direction, guidance, and training to analysts in the budgeting area, as well as analysts in the business lines.
  • Research and summarize information on government regulations pertinent to grants and contracts;
  • Access financial data from Banner accounting system.
  • Monitor status of procurement and accounts payable processes as requested.
  • Supervise and train employees.
  • Other related duties as required.
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    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Knowledge of federal and state financial regulations, and university financial policies and procedures
  • Knowledge of accounting and accounts receivable principles, methodology, and practices.
  • Experience in creating budgets and forecasting budgetary needs.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.
  • Ability to write reports containing technical information.
  • Ability to foster a cooperative work environment.
  • Ability to identify and secure alternative funding/revenue sources.
  • Knowledge of faculty and/or staff hiring procedures.
  • Skill in budget preparation and fiscal management.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Proficient in ERP software (i.e. Banner).
  • Knowledge of financial/business analysis techniques.
  • Knowledge of customer service standards and procedures.
  • Knowledge of cashiering and cash management principles, systems, procedures, and standards.
  • Outstanding interpersonal, community relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Employee development and performance management skills.
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    SUPERVISORY RESPONSIBILITY: 

    This position does have supervisory responsibility.  

     

    OTHER DUTIES: 

    Other related duties as required 

     

    QUALIFICATIONS: 

    Master's Degree in Business Administration, finance, or similar area; At least 3 years of experience in administrative processes.   

    WORKING CONDITIONS: 

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
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    Internal Candidates are Encouraged to Apply


      

    Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

     

     

     

     

     

    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

       

     

     

     

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

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    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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