01330W

Operations and Fiscal Coordinator

Full Time Operational

William & Mary

3Z1000 Asst Provost for Entrepreneurship

The Entrepreneurship Hub exists to educate, inspire and support students in developing the skills and mindset of an entrepreneur. We view entrepreneurship through the wider lens of entrepreneurial thinking — a highly versatile set of skills and a mindset that is necessary to solve wicked problems.

The William & Mary Entrepreneurship Hub educates, inspires, and supports students and members of the local community in developing the skills and mindset of an entrepreneur. We view entrepreneurship through the wider lens of entrepreneurial thinking — a highly versatile set of skills and a mindset necessary to solve wicked problems. Our centrally located, 7000-square-foot facility in Tribe Square is the vibrant campus Hub for entrepreneurial activity.

Reporting to the Executive Director, the Operations and Fiscal Coordinator manages department finances, is responsible for procurement/asset management, improves department efficiencies, and provides a variety of administrative support to the unit. This position serves as the Hub’s primary point of contact by attending to Hub visitors, entrepreneurs, students, and faculty.

Other responsibilities include but are not limited to:

• Tracks, monitors, and reports on the Hub’s finances (approximately $375,000) and assists the Executive Director with budget creation; making recommendations related to future planning.
• Manages all accounting and fiscal documentation processes, including journal vouchers, fund transfers, deposits, and financial statements, ensuring accuracy and compliance with university and state guidelines.
• Organizes and maintains calendars, schedules meetings, and coordinates logistics for events, including catering, room reservations, and technological needs.
• Recommends and implements new processes/standard procedures that ultimately improve the use of the department’s time, resources, and funds and can streamline daily work.
• Provides a variety of administrative support to the department such as processing/submitting personnel actions, arranging travel for staff, managing office inventory, maintaining records, etc.

• This position requires flexibility for occasional evening and weekend hours as needed per operational/business needs.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• This is a restricted position, subject to the continued availability of funding.

No

Non-Exempt

Yes, the appointment is limited due to funding availability

12 month - Restricted

Faculty or Staff: 12 month

• Bachelor’s degree from an accredited institution or equivalent experience.
• Experience using Microsoft Office (specifically Microsoft Teams,) and the ability to quickly learn new software applications.
• Experience (typically 2-4 years,) providing administrative or operations support including experience with budgeting and tracking expenses.
• Demonstrated attention to detail and ability to work with numbers with a high degree of accuracy.
• Demonstrated ability and interest in creating/improving processes that enhance business operations.
• Experience with creating forms, processes, and records management.
• Demonstrated ability to work independently and take initiative.
• Excellent communication and interpersonal skills, with the ability to successfully interact with a diverse constituency.
• Ability to incorporate feedback, adapt to change, and continually seek opportunities to improve outcomes and deliverables

• Experience with W&M tools/systems such as BuyWM, Qlik, Banner, etc.
• Experience working in financial operations in higher education or a similar complex environment.
• Familiarity with state and federal financial regulations and reporting requirements.

Hybrid (works remotely at least 1 day per week but not full-time)

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

$40,000 - $48,000

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

U06

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

07/09/2024

07/22/2024

Yes

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.