Skip to main content

This job has expired

Academic Assistant (Natural Sciences Center and Communications)

Employer
Susquehanna University
Location
Selinsgrove, PA
View moreView less
Send job

Job Details

Position Title:

Academic Assistant (Natural Sciences Center and Communications)

Position Approval Date:

07/15/2024

Is this position budgeted?:

Yes

Is this position an essential position?:

No

About Susquehanna:

Susquehanna University is the future-ready institution for today, invested in cultivating intellectual grounding, active learning and global citizenship for all students. Renowned as one of the finest U.S. national liberal arts colleges, Susquehanna inspires and challenges 2,200 enterprising, bright-minded students studying the arts, business, humanities and sciences. Our students seize opportunities through exceptional worldwide internships, expert-guided research and an acclaimed study-abroad program, leading to a transformative education that empowers each graduate to realize their unique potential and lead a successful and meaningful life.

The Susquehanna River Valley with its fresh air and overall pleasant year-round climate, provides four distinct seasons amidst a backdrop of vibrant autumn foliage, occasional winter snowfalls, flower-filled springs and warm summer evenings illuminated by fireflies. Nearby outdoor recreational areas for hiking, kayaking, fishing and skiing — and the bustling cultural and commerce hubs of New York City, Washington D.C., Baltimore and Philadelphia within a three-hour drive — present abundant opportunities for learning and discovery.

Position Summary:

Job SummaryTo provide clerical support for the faculty members, program directors, special programs anddepartment heads of the faculty in the Natural Science Center (NSC), and the Physics andCommunications departments.

Specific Responsibilities

  • Provide administrative support for faculty and the program’s daily operations. Responsibilities include scheduling meetings, handling correspondence and typing needs, ordering supplies, troubleshooting copier issues, maintaining an efficient filing system, coordinating mailings (including mail merges), updating bulletin boards and digital displays, planning special events, managing printing tasks, processing purchase card statements, tracking budgets, initiating purchase orders, and updating and maintaining web pages and SharePoint sites.
  • Assist faculty with advising and teaching duties by typing and compiling course materials, collecting course syllabi, arranging transportation for field trips, and ordering desk/review copies of textbooks.
  • Provide administrative support for faculty job searches.
  • Provide confidential assistance to department chairs regarding tenure and third year reviews of faculty.
  • Hire, train, schedule, and supervise work-study students.
  • Manage department room schedules for the NSC building
  • Coordinate the shipping and receiving of department lab supplies, including live shipments and items requiring refrigeration or freezing, such as live insects or plants.
  • Process purchase card statements, invoices, check requests, travel reimbursements, and track budgets.
  • Completing New Vendor paperwork and generating purchase orders.
  • Renew annual equipment service agreements, renewing vehicle, boat, and trailer registrations for Biology, EENV, and FRI departments, and process renewals of PA Fish and Game licenses via check request. Additionally, submit work orders.
  • Provide support to honor societies within departments covered by this position.
  • Assist department chairs with ten-year reviews of the department.
  • Serve as back-up to the Academic Assistant team.


In support of special programs for the Natural Sciences’ Center, Physics, and Communications faculty, the academic assistant:
  • Supports the Freshwater Research institute Ecologists.
  • Supports the CEER Campus Garden Director.
  • Supports the Bee Keeping Club Advisor.
  • Supports the Sustainability Director.
  • Supports the Central Curriculum Committee.
  • Supports the Lanthorne advisor.
In addition, the Academic Assistant contributes to the overall success of the departments and programs of faculty in the Natural Sciences Center, the departments of Physics and Communications, and the University by performing other duties and responsibilities as assigned

Required Qualifications:

Education
High school diploma or equivalent.

Experience
Three years of relevant office experience. Experience using Microsoft Office software and desktop publishing experience preferred.

Knowledge, Skills, AbilitiesKnowledge of Microsoft Office Suite; Knowledge of and/or ability to learn web-based applications including Canvas, Adobe acrobat and Adobe Creative Suits, EAB Navigate, SharePoint, OneDrive, Colleague, MyNest. Demonstrated ability to stay organized while managing multiple priorities. Ability to frequently interact with students, parents, faculty, and staff in a professional and service-oriented manner.
Physical DemandPosition requires the ability to stand or sit for extended periods of time, ability to talk and to hear instruction, occasional manual dexterity, and the ability to use fingers, hands, and arms to feel, handle, and reach. Position requires occasional stooping, crouching, and bending, and the ability to occasionally lift 10 pounds. Working conditions are indoors.

Special Instructions to the Applicant:

Review of applications will begin immediately and continue until the position is filled.

Benefits Eligible:

Yes

Number of Months:

12 months

Hours per week during the academic year (39 wks) :

40

Hours per week during the summer (13 wks) :

40

Status:

Full-Time Benefits Eligible

Posting Date:

07/16/2024

Full-Time/Part-Time:

Full Time

Open Until Filled:

Yes

Posting Number:

AH01224

Organization

Susquehanna University is a national liberal arts college committed to excellence in educating undergraduate students for productive, creative and reflective lives of achievement, leadership and service in a diverse and interconnected world. Academic excellence, study away and service learning, student-faculty collaboration, and rich opportunities for creative and personal growth are hallmarks of a Susquehanna University education. About 2,200 undergraduates come from 32 states and 15 countries.

The university is located in Selinsgrove, Pa., a town of about 5,000 situated on the banks of the Susquehanna River, 50 miles north of the state capital, Harrisburg. The campus is about 90 minutes from the Pocono Mountain recreational areas, and about a three-hour drive from New York City, Philadelphia, Baltimore and Washington, D.C.

Founded in 1858 by Lutherans, Susquehanna University welcomes individuals of all backgrounds and beliefs. It is a community that expresses its Lutheran heritage through the free and open exploration of ideas, commitment to service and development of individual talents.

Students may enroll in one of two schools: the School of Arts and Sciences or the Sigmund Weis School of Business. A Susquehanna education is distinguished by a strong liberal arts program enhanced by equally strong professional programs in areas such as business, education and communications. Degrees are offered for the Bachelor of Arts, Bachelor of Music and Bachelor of Science.

Susquehanna University is recognized in several guidebooks to selective colleges, including The Fiske Guide to Colleges and Peterson's Competitive Colleges. U.S. News & World Report’s America's Best Colleges includes Susquehanna among National Liberal Arts Colleges. Susquehanna is small enough to be academically flexible, yet large enough to offer a wide variety of choices—more than 50 major emphases, 45 minors and 850 courses. Susquehanna offers a challenging Honors Program for exceptional students and emphasizes experience-based learning, including internships, study-abroad semesters and award-winning community service programs.

Small classes and a student-faculty ratio of about 13 to 1 offer students personal attention and challenging opportunities. Student participation and team learning are encouraged, as is faculty-student research that exposes students to current, practical applications in their field of study. Students are offered extensive opportunities for involvement and leadership in university life. They can choose from more than 100 student organizations, 23 intercollegiate sports, numerous intramural and club sports and a full schedule of lectures, concerts, films, plays and social events.

Susquehanna's strong academic and career advising programs have led to strong post-graduation success. Typically, 94 percent of the graduating class is working full time or enrolled in graduate or professional school within six months.

Diversity Profile: Susquehanna University

Diversity Matters at Susquehanna. Through our commitment to academic excellence, in which diversity is a core element, we affirm the dignity and worth of all persons and strive to ensure that all in our community feel supported in their differences. Current and emerging research underscore the positive educational benefits that manifest in a diverse living and learning community.

As an institution of higher learning, we understand that we will be judged increasingly by how well we prepare our students to succeed in a smaller, flatter and increasingly diverse world. We intentionally seek to create opportunities for understanding the ways that power and privilege influence individual and collective behavior and systems, and to use that knowledge to guide us productively inside the classroom and beyond.

Affirmative Action - Susquehanna University is committed to making every effort to enhance the diversity of our community – students, faculty, and staff. The hiring process is important to achieving our strategic goals to recruit and retain staff from diverse backgrounds. Through the affirmative action process, we work together to ensure a diverse community while remaining diligent in our commitment to selecting the most qualified candidate for open positions.

Applicant Survey Form

Faculty Searches

Admin/Hourly Searches

Diversity Matters at Susquehanna. Through our commitment to academic excellence, in which diversity is a core element, we affirm the dignity and worth of all persons and strive to ensure that all in our community feel supported in their differences. Current and emerging research underscore the positive educational benefits that manifest in a diverse living and learning community.

As an institution of higher learning, we understand that we will be judged increasingly by how well we prepare our students to succeed in a smaller, flatter and increasingly diverse world. We intentionally seek to create opportunities for understanding the ways that power and privilege influence individual and collective behavior and systems, and to use that knowledge to guide us productively inside the classroom and beyond.

In the classroom, on the campus and beyond

We use experiential learning to engage students in a multicultural education that prepares them for life in a diverse and interconnected world. Our new Central Curriculum, taught by a diverse faculty with different viewpoints and experiences, challenges students in their ways of perceiving and knowing the world. The unique Global Opportunities (GO) requirement prompts students to experience ways of knowing and being that are unfamiliar, and to reflect on those experiences. In the process, we expect that all students will examine their world view and how it is constructed.

A diverse and vibrant campus community fosters relationships marked by mutual curiosity and respect. Students, faculty and staff are supported in these relationships by the Chief Diversity Officer, Center for Diversity and Social Justice, Center for Civic Engagement, Office of Residence Life, and the Bias Response and Education Team.

The university also understands its physical and emotional connection to residents of the Susquehanna River Valley. Arts and educational events open to the community create possibilities for healthy dialogue regarding difference. Relationships built through interaction and dialogue with the greater Selinsgrove community serve to broaden and enhance the community in which we live and learn.

Send job

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert