Administrative Assistant - UTPD
- Employer
- The University of Tennessee, Knoxville
- Location
- Knoxville, TN
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Position Summary
Responsible for performing general administrative support tasks for the business office for UTPD and Physical Security
Position Qualifications
· Minimum- High School Diploma/GED, 1 -2 years clerical experience
· Preferred - Associate’s or Bachelor’s Degree, knowledge of basic accounting principles, knowledge of basic statistical concepts, 3 or more years clerical experience
Competencies
· Good written and verbal communication skills. Positive interpersonal skills. Decision making skills. Active listening skills. Strong computer skills including data entry, Excel proficiency, ability to utilize Microsoft Teams and shared files, basic knowledge of Word and Adobe Professional. Basic mathematical skills.
· Ability to be self-motivated. Ability to multi-task. Ability to successfully complete TN Incident Based Ability to be self-motivated. Ability to multi-task. Ability to work in a multicultural setting. Ability to gather data, compile information, and prepare reports. Ability to use tact and discretion when dealing with a variety of issues. Ability to establish and maintain effective working relationships with individuals and groups.
Qualifications
Position Description
Administrative Financial Support:
Reviews and ensures compliance with the accuracy and completeness of data, documents, and reports
Maintains departmental purchase request logs in Excel
Organize and maintains documentation for financial transactions - ensures required documentation is available to attach to financial transactions; retrieves and attaches required documentation to incoming financial transactions
ClericalAssist with answering and directing phone calls
Maintain electronic personnel files
Maintain office supply inventory
Email Correspondence
Backup for other administration assistance duties
Assist with other administrative business office duties as needed
PreferredProficiency with Microsoft 365 products and shared electronic files
HoursStandard administrative hours, typically 8 am – 5 pm Monday – Friday.
ProcessCandidates should complete an online application with the UT Office of Human Resources. A committee will review applications and conduct interviews for the position. Committee recommendations will be forwarded to the Chief of Police. The Chief of Police may conduct final interviews. The Chief of Police will select the applicant for this position.
Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Security
Schedule: Full-time
Job Posting: Jul 5, 2024, 1:50:40 PM
Organization
Working at The University of Tennessee, Knoxville
Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion
UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.
The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.
Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.
As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.
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