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Administrative Associate 3-Surgery (Knoxville)

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description

Market Range: 06

Hiring Salary: $19.67/Hourly

THIS POSITION IS LOCATED IN KNOXVILLE, TN 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  The Administrative Associate 3 position provides administrative support to the Chairman, Manager, and faculty of the Department of Surgery with a high level of responsibility including coordinating and organizing many activities for the Chairman and department. This position represents the Department of Surgery and the institution as one of the first contacts for visitors, faculty, and other departments both internally and externally.

DUTIES AND RESPONSIBILITIES: 

  • Manages and maintains the Chairman’s calendar, meetings, and appointments.
  • Maintain and updates CV for the Chairman.
  • Coordinates the Chairman's travel and processes expense reimbursement forms timely.
  • Provides administrative assistance for special reports or ongoings projects for the Chair.
  • Oversees the reimbursement process for faculty members and guest travelers in Concur; advises faculty and staff on travel policies and updates to the travel policies.
  • Attends meetings, compiles minutes, creates priority steps, and provides feedback and reminders.
  • Prepares, completes, and submits documents for faculty appointments for volunteer faculty (CV in UT Format, compile documents for faculty appointment packet to include chair’s letter, letters of recommendations, board certification, medical school transcripts, and faculty Appointment checklist for Faculty and Staff Affairs office).
  • Assists the Chair and Department Promotion and Tenure Committee Chair in identifying faculty who are eligible for promotion or tenure; ensures process is followed and deadlines are met.
  • Provides administrative support for the faculty of the Cardiothoracic and Emergency Medicine divisions.
  • Assesses inventory and manages office supplies orders, ordering business cards and lab coats.
  • Manages monthly timesheet entry and assists with biweekly time entry.
  • Performs other duties as assigned.


    • Qualifications

    MINIMUM REQUIREMENTS:  

    EDUCATION:  High School Diploma or GED. (TRANSCRIPT REQUIRED)

    EXPERIENCE: Four (4) years of administrative experience; OR Associate’s Degree and two (2) of related work experience; OR Bachelor’s Degree in lieu of experience. 

    KNOWLEDGE, SKILLS, AND ABILITIES:

  • Excellent written, interpersonal, and verbal communication skills.
  • Ability to think critically.
  • Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
  • Ability to maintain discretion in identifying and processing sensitive and confidential information.
  • Ability to work under pressure with changing priorities/deadlines.
  • Ability to maintain flexibility to complete assigned tasks.

    • WORK SCHEDULE:  This position may occasionally be required to work weekends and evenings.



    Job: Other Admin Asst/Secr/Clerical
    Primary Location: US-Tennessee-knoxville
    Organization: Knox Surgery
    Schedule: Full-time
    Job Posting: Jul 4, 2024, 10:12:32 PM

    Organization

    Working at The University of Tennessee, Knoxville

    Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

    UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

    The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

    Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

    As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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