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FINANCIAL SERVICES GRANTS COORDINATOR

Employer
Monroe County Community College
Location
Monroe, MI, MI
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Job Details

Position Summary

The Financial Services Grant Coordinator ensures compliance with all grants. This position is responsible for various accounting functions at the College, including, but not limited to, financial transactions at the federal, state, and local levels; establishes and maintains accountability for all grants, general ledger accounts, journal entries, closing and year-end entries, compliance reporting, and internal and external audits. The Financial Services Grant Coordinator assists the Director of Financial Services with the College’s audit and budget.

Essential Job Functions

  • Ensures compliance with professional accounting standards, rules, regulations, and laws by directing and facilitating the preparation and maintenance of required and appropriate financial records, monthly and annual financial reports, and all other financial reporting as may be required by federal, state, local agencies, or established accounting standards.
  • Works with a broad range of diverse grants on the federal, state, regional, and local levels.
  • Maintains a working relationship and works closely with grant administrators to complete all grant processes according to the grant regulations and guidelines.
  • Maintains accuracy of financial data and ensures budget numbers, expense codes, journal entries and budget adjustments are recorded correctly. Reviews accounts for discrepancies and reconciles differences, as needed, to ensure the accuracy of College accounts.
  • Prepares and files all required financial and financial compliance reports in a timely manner including adjusting, closing, and reversing entries for year-end financial statements, closing of the books, and institutional audits.
  • Grants and Financial Aid:
  • Financial Aid:
  • Assists with the analysis, verification, and processing of student tuition refunds. Assists in the preparation of 1098-T tuition reporting forms for the College.
  • Reconciles student bookstore vouchers and transfers funds accordingly.
  • Monitors, maintains, and analyses student accounts, student refunds/adjustments/ exceptions, adjusts student accounts, and processes refunds/adjustments/exceptions.
  • Prepares and records necessary journal entries. Utilizes reporting to pull account balances and transactions. Provides regular monthly financial information, dashboard reports, budget reviews, and detailed analyses to the Director of Financial Services.
  • Serves in a leadership role for the ongoing planning, budgeting, and year-end analysis of the College by performing and coordinating the collection and analysis of data to provide meaningful information that meets the needs of Federal and local auditors during the College’s annual financial aid and institutional audits.
  • Supports the development of more efficient processes within Financial Services by providing analysis of current business processes and recommending solutions to best support those processes. Assists with conversions of the automated accounting system and implementation of new software additions.
  • Prepares and/or assists with financial statement reviews and in the analysis, preparation and completion of various reports and projects as directed by the Director of Financial Services.
  • Provides exemplary customer service to help employees resolve any financial concerns.
  • Contributes to the development of policies and procedures on a broad range of issues affecting Financial Services by serving on appropriate committees and supporting the goals of the department.
  • Executes responsibilities in accordance with applicable laws and the organization’s policies, which includes the Code of Ethics.
  • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  • Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of Financial Services.
  • Supports the overall success of the Financial Services division by performing all other essential duties and responsibilities as assigned, maintaining high levels of accuracy, and maintaining a professional demeanor and appropriate levels of confidentiality.
    • Requirements

    The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

    QUALIFICATIONS:

  • Bachelor's degree in accounting, finance, business administration, or related field.
  • Three or more years of experience in general accounting.
  • Experience in grant fund accounting preferred.
    • Supplemental Information

    KNOWLEDGE:

  • Knowledge of MCCC’s vision, mission, and values and a commitment to further its educational goals and strategic plans.
  • Knowledge of generally accepted accounting principles, methods, practices, and terminology.
  • Knowledge of accounting, financial, spreadsheet, and database computer software programs.
  • Knowledge of basic accounting principles and practices.
  • Knowledge and proficiency in office technology skills including Microsoft products, virtual platforms, and a willingness to learn and master new technologies as needed.

  • SKILLS:
  • Skill in maintaining and updating records and related systems by displaying strong attention to detail, dedication to customer service, and a team approach to work.
  • Skill in the preparation of financial or other reports, and the maintenance of records.
  • Skill and proficiency in the use of Excel.
  • Skill and proficiency in the use of office equipment and technology, computers and related software, such as word processing and spreadsheets, and the ability to master new technologies.
  • Skill in diplomacy, tact, and emotional intelligence required to develop positive relations.
  • Skill in responding to public inquiries and internal requests with a high degree of professionalism.
  • Skill in developing, implementing, and maintaining procedures to enhance efficiency in department operations and coordinate activities across departments.
  • Skill in maintaining and updating records and related systems, assembling and analyzing financial data, and preparing comprehensive and accurate reports.

  • ABILITIES:
  • Ability to present accounting data in a clear and understandable manner to both technical and non-technical users.
  • Ability to type, enter data, and perform mathematical computations with speed and accuracy.
  • Ability to understand instructions and follow detailed procedures consistently.
  • Ability to acquire knowledge of the principles and practices of a community college and skill in providing administrative support to such activities.
  • Ability to identify conflict, problem solve, and resolve student problems and concerns in the most efficient manner possible.
  • Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgment and initiative, and meet/exceed deadlines.
  • Ability to work with minimal direction and comfortable with making decisions. Ability to understand instructions and follow detailed procedures consistently.
  • Ability to work professionally with the public and serve as a representative of the College with discretion.
  • Ability to effectively and professionally communicate and present ideas and concepts orally and in writing.
  • Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with staff, students, faculty, the public, and other professional contacts.
  • Ability to work both independently and cooperatively in a team environment with faculty, administration, and support staff.
  • Demonstrated administrative and organizational skills, including the ability to prioritize multiple tasks, work in a fast-paced environment with numerous interruptions, and meet deadlines.
  • Ability to critically assess situations, maintain attention to detail, solve problems, work efficiently under stress, within deadlines, and changing work priorities.
  • Ability to perform extensive research, compile complex data, and prepare accurate records and reports.
  • Ability to set up and maintain complex and confidential files, databases, records and schedules.
  • Ability to establish credibility with broad and diverse constituencies within the college based upon integrity, critical thinking, outstanding operational performance, a customer service orientation and excellent interpersonal relations.
  • Ability to identify and secure highly confidential information.

    • Physical Demands and Work Environment
    The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to talk, hear, view, and create written documents. The employee must communicate with others in person and on the telephone. Must view and produce electronic documents. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, or kneel. The employee must occasionally lift and/or move items of lightweight.

    While performing the duties of this job, the employee typically works in a business office setting. The noise level in the work environment is usually quiet.

    Organization

    Working at Monroe County Community College

    Monroe County Community College is a comprehensive, two-year college located in Monroe, Michigan that is committed to enriching the lives of the community it serves through instructional excellence, transformational learning, the cultivation of informed and participating citizens, entrepreneurial and responsive leadership, cultural enrichment, affordability, accessibility, diversity, ethical integrity and accountability.  The college is a true source of pride for the residents of Monroe County, alumni and the college’s students. 

    Established in 1964, Monroe County Community College is a public, two-year institution supported by tax monies from Monroe County, educational funds from the state of Michigan and student tuition. We are fortunate to have a millage that is one of the best of the 28 community colleges in Michigan. The 210-acre Main Campus is centrally located in Monroe County with easy access to Detroit and Toledo, Ohio.  The Whitman Center, our south extension center in Bedford Township near the Michigan-Ohio border, offers a wide selection of courses.

    Mission: 
    Monroe County Community College enriches and transforms lives by providing opportunity and excellence in higher education.

    Vision:
    Monroe County Community College will be an innovative and progressive higher education institution and our community’s first choice for quality post-secondary education.

    The college offers associate degrees and certificate programs for career preparation, as well as for transfer to four-year colleges and universities.  It also provides training and retraining opportunities for business and industry, professional and personal enrichment programs, and other events and activities to promote the educational, economic, social and cultural wellbeing of the county and its citizens.

    Four-year and postgraduate degrees are available right on the MCCC campus through Siena Heights University and Eastern Michigan University. 

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