Job Title: Academic Procurement Specialist
Location: Savannah State Recruiting Loc
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 273905
About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

The Academic Procurement Specialist serves as a first-line contact person who assists shoppers, requestors, and approvers with the daily procurement process for a variety of goods and services. This person will serve as the main contact for all Academic Divisions of the University. A significant portion of the working hours will be spent visiting Academic Divisions to provide full-cycle Procurement assistance.

Responsibilities

• Serves as the primary Academic liaison for Procurement, Receiving, and Accounts Payable. Regularly meets with Academic Departments, Dean¿s Offices, and Provost Office to assist with the full procurement activity cycle.

• Assists faculty and staff in procuring required materials and equipment by researching and supplying product information, pricing, and/or alternate items and sources.

• Compares costs; evaluates the quality and quantity of supplies, materials, and equipment.

• Enters requisitions into the purchasing system on behalf of departments.

• Serves as liaison between vendors and campus constituents.

• Assists other procurement staff with issuing purchase orders and providing feedback to vendors and campus regarding PO status.

• Review requisitions to verify accuracy, documentation requirements, and specifications.

• Works with Central Receiving and Accounts Payable to review and analyze the receipt and payment of purchased goods and services.

• Resolves issues regarding fulfillment of orders, invoicing, and/or returns.

• Processes payments for travel, registration, and other non-routine purchases on state-issued purchasing card.

• Assists in Requests for Proposal (RFP), Requests for Quotes (RFQ), and Sole Source bid requirements.

• Assists with SHARE vendor registration and -B supplier approval.

• Maintains State-issued Georgia Certified Purchasing Associate and P-Card Holder certification through continuing education.

• May be required to perform job-related duties other than those specifically delineated in this position.

Required Qualifications

Bachelor's Degree in Business Administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis
Two years of professional experience related to procurement or business services
Ability to obtain state-issued Purchasing Card
Must meet and maintain the requirements to be issued a purchasing card
Mandatory purchasing certifications to be obtained and maintained within 6 months of hire include GCPA (Georgia Certified Purchasing Associate)

Preferred Qualifications

• Demonstrated experience in report writing and data analysis skills.

• Demonstrated experience in project management, planning, and
  presentations.

• Strong knowledge of University structure, policies, and practices.

• Advanced knowledge of Microsoft Office Suite

Proposed Salary

The proposed salary range is $51,000.00 - $56,000.00 annually.

Knowledge, Skills, & Abilities

Knowledge of:

• University operations and administration principles and practices

• Policy and procedure development and implementation practices

• Applicable Federal, State, and local laws, rules, regulations, codes and/or statutes

Skills in:

• Coordinating activities with other internal departments and/or external agencies and vendors

• Achieving and/or exceeding financial management goals within the retail business sector

• Creating requisitions and purchase orders

• Preparing a variety of reports related to operational activities, including statistical analysis

• Monitoring compliance with applicable policies, procedures, rules, and regulations

• Utilizing computer technology for communication, data gathering and reporting activities

Ability to:

• Work with all University students, faculty, and staff

• Communicate effectively through oral and written mediums

• Solve problems and defuse conflict situations

• Remain calm under high pressure/difficult situations

• Maintain confidentiality and handle highly sensitive and personal information with sound judgment, tact, and discretion

Apply Before Date

For best consideration, apply by July 19, 2024.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Savannah State University's Core Values: T.I.G.E.R

• Teamwork is our distinction. Through mutual support, cooperation, encouragement, and shared goals, we at SSU believe that by working together, our university family of student, faculty, staff, alums and community supporters are serving and advancing our institution.

• Integrity as we will act honestly, fairly, impartially, unbiased and ethically, creating a trust that is evident in all University activities and decision-making.

• Greatness in our transformation and wisdom as we maximize the potential in each student through a nurturing environment in which our resources are safeguarded, and we are good stewards of the human, intellectual, physical, and fiscal resources given to our care.

• Excellence is our campus standard. Through the performance of campus duties, a commitment to the greatness of teaching and learning, scholarship, student engagement, stewardship and tradition, SSU will continue to be the catalyst for innovation and discovery.

• Respect through recognizing the inherent dignity and rights of every person. We will do our utmost to fulfill our resulting responsibility to treat each person with fairness, compassion and decency.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Savannah State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Savannah State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

Special Applicant Instructions

• Applicants must include a list containing the name, e-mail address and telephone number for three professional references (e.g. supervisor, mentor, colleague).

• Applicants must upload transcript(s) with the application.Unofficial are acceptable.Official transcript(s) required upon hire.