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Office Manager, Harpur Academic Advising

Employer
Binghamton University, State University of New York
Location
Binghamton, NY

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Job Details

Category:: Professional
Subscribe::
Department:: Harpur Advising
Locations:: Binghamton, NY
Posted:: Jun 17, 2024
Closes:: Open Until Filled
Type:: Full-time Temporary
Ref. No.:: 15014
Position ID:: 177756

About Binghamton University:


Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.


Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.


Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.


We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.



Job Description:


Budget Title: Senior Staff Assistant (SL-3)


Salary: $55,151 (full-time, temporary)


Harpur Academic Advising is seeking a full-time office manager to join our fast paced, ever growing and student focused academic advising office. This position coordinates various administrative tasks for all areas within Harpur Academic Advising. Areas include general academic advising, pre-health advising, pre-law advising and departmental advising. Our office manager is actively engaged in coordinating the following administrative efforts:


  • Manage our in person, virtual, phone and email triaging process for our 20,000+ guests/year
  • Coordinate and manage front office activities including reception area, mail, large purchasing and facilities
  • Supervise front desk operations and front desk team members
  • Coordinate academic advising schedules for college advisors
  • Manage office inventory control, technology needs and oversee scheduling software
  • Prepare budget and financial reports to the director
  • Prepare and distribute office wide reports
  • Assist with the coordination of new student orientation scheduling

The initial appointment is temporary, with the possibility of moving to term after one year.



Requirements:


  • Bachelor's degree
  • Two (2) years of responsible administrative experience
  • Strong computer skills, especially in Google Suite and Microsoft Office Suite
  • Strong data analysis skills
  • Excellent communication and interpersonal skills
  • Strong organizational skills with keen attention to detail
  • Ability to effectively, professionally and tactfully interact and communicate, both orally and in writing with students, faculty, staff and visitors

Preferred:


  • Prior financial management experience
  • Prior higher education work experience
  • Experience with student information systems, such as Banner, DegreeWorks
  • Experience with calendar management software

Visa sponsorship is not available for this position



Additional Information:


Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.


Binghamton University is a tobacco-free campus.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov


Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/


Cover letters may be addressed "To the Search Committee."


Postings active on the website, accept applications until closure.


For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html


Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.


As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.


Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.



Application Instructions:


All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=177756


Deadline for Internal Applicants:


Deadline for External Applicants: Open until filled


Review of applications will begin immediately and continue until the vacancy is filled.


Please submit:


  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.


Organization

Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger

https://www.youtube.com/watch?v=7DMKyZ37krc&feature=youtu.be    

History

Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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