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Part-Time Secretary, Grade B

Hofstra University
Hempstead, NY

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Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Part-Time Secretary, Grade B

Position Number:



Hofstra College of Liberal Arts and Sciences-Natural Science

Full-Time or Part-Time:



Reporting to the Department Chair of Biology, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations.

Responsibilities include, but are not limited to:

  • Greets visitors and callers, handles their inquiries, and directs them to the appropriate individual.
  • Provides information related to the department and University.
  • Maintains and updates departmental files and student records.
  • Processes workflows and overrides as directed by the Chair.
  • Prepares and posts Departmental Schedule each semester.
  • Sets up and maintains department calendars each semester.
  • Assists faculty in ordering textbooks and other forms as needed.
  • Assists students with the registration process as needed.
  • Orders and maintains office equipment, supplies, and general office supply inventory.
  • May assist with the coordination of applications for prospective faculty.
  • Submits Work Orders and Key Requests to Plant Department as needed.
  • Distributes incoming mail and packages.
  • Supervises Federal Work Study Student Aide if present.
  • Assists with the coordination of events when needed.
  • Provides assistance and support to the Department of Biology as needed.
  • May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Friday from 10am to 2pm.

Subject to bumping


  • Prior office experience required.
  • Must possess excellent interpersonal and communication skills.
  • Proficiency in Microsoft Word, Excel, and Outlook.

Preferred Qualifications:

  • Proficiency with Zoom or Microsoft Teams, preferred.
  • Proficiency with Google Docs and Google Sheets.


Open Until Filled

Date Posted:


EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range:

$18.74 per hour


Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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