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Campus Events and Conference Manager

York College of Pennsylvania
York, PA, PA

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position Summary

The Campus Events and Conference Manager will oversee the planning, developing, and executing of conferences, camps, and campus-wide events at York College of Pennsylvania. The inaugural manager will be able to shape the role and establish processes and strategies to set the standard for event management and conference and camp planning on campus. This position requires exceptional communication and collaboration skills, an eye for detail, and the ability to manage multiple projects simultaneously.

Ensure the schedule of activities remains accurate so overlap does not occur, create positive public relations with internal and external stakeholders by assisting and planning their events, and produce revenue.

Essential Functions

  • Central point of contact and team leader to plan, organize, and manage all signature campus events (Commencement, Campus-wide Admissions Events, etc.) and external conferences and camps, including logistics, scheduling, vendor management, and coordination with internal and external stakeholders. This includes identifying specific requirements for each event and coordinating those tasks with various departments to ensure tasks are assigned to the appropriate college support area (e.g., campus safety, custodial, food service, technical support, etc.). 20%
  • Develop and implement policies and procedures for event planning and management, ensuring high professionalism and efficiency. 10%
  • Collaborate with departments across campus to support their event needs, including detailed planning and coordination of all physical arrangements, ensuring alignment with college goals and brand identity. 20%
  • Manage budgeting, financial planning, and contract negotiations for campus events, conferences, and camps. 20%
  • Utilize technology and software for event management, registration, and promotion. 15%
  • Evaluate event success and provide detailed reports with recommendations for future improvements. 5%
  • Serve as the college’s primary contact for external organizations interested in hosting events, camps, and conferences. 10%
  • Experience and Education Required

  • A completed Bachelor's degree is preferred
  • 3-5 years of relevant work experience in event planning
  • Candidates pursuing a Bachelor's degree will be considered, provided they have demonstrated progress toward completion. A minimum of 5 years of relevant work experience in event planning is required in lieu of a degree.
  • A minimum of 7 years of relevant work experience in event planning is required in lieu of a degree.
  • Proficiency in MS Office and event management software.
  • Experience using event planning software (25Live), preferred.
  • Required Skills and Qualifications

  • Strong leadership skills and the ability to work with diverse teams.
  • Excellent communication (written and verbal) and interpersonal skills.
  • Ability to work flexible hours, including evenings and weekends, as required by event schedules.
  • Strategic thinker with strong problem-solving skills.
  • Attention to detail and the ability to manage complex projects under tight deadlines.
  • Creative vision with a proactive approach to event planning and execution.
  • Excellent organizational skills with the ability to prioritize a variety of tasks.
  • Ability to deal with a variety of fiscal responsibilities.
  • Ability to work independently and with others to as a team to carry out an event successfully.
  • Organization

    YCP studentsA private college located in southcentral Pennsylvania, York College offers more than 50 baccalaureate majors in professional programs, the sciences and humanities to its 4,000 undergraduate students. The College also offers master's programs in business, education and nursing, and a doctorate in nursing practice. 

    York College students enjoy a high-quality education that emphasizes practical application and a community invested in their success. The College provides a personal plan to help students focus their passions and attain their goals so they are prepared for a lifetime of meaningful careers – ready to meet the challenges of their profession and feeling confident and proud of their achievements.

    Company info
    441 Country Club Road

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