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Director of Softball Operations/Assistant Coach

Colgate University
Hamilton, NY

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Administrative Jobs
Institutional & Business Affairs, Athletics
Employment Type
Part Time
Institution Type
Four-Year Institution

Job Details

Job Category:

Casual Wage

Position Title:

Director of Softball Operations/Assistant Coach

Full Time/Part Time:

Part Time




Athletic Administration

Hiring Wage/Salary Range:


Department Statement:

Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume.

Successful candidates for this position will earn sick leave, paid time off, free parking, and a University ‘Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore.

This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service.
The Colgate University Department of Athletics is currently accepting applications for a part-time position working with the softball team.

Colgate Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win – to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.
Colgate Athletics Mission:To be an inclusive community of competitive excellenceAthletics Department Values:Thoughtful – Careful, reasoned, inclusive thinkingDriven – Relentless, energetic, focused pursuit of courageous goalEnthusiastic – Passionate, positive, fun presenceCohesive – Close—knit, collaborative, consistent teamworkBold – Creative, resourceful, fearless winners


The Assistant Coach/Director of Softball Operations is responsible for the execution of specific strategic activities and outcomes within the softball program. These will include sustained performance and execution in the following areas:

  • Adhering to Head Coach’s philosophy
  • Athletic instruction/coaching
  • Program operations and administration as designated by head coach
This position will manage all non-coaching aspects of the sport program. Responsibilities include but are not limited to:
  • Manage all aspects of team travel including arranging flights, hotel accommodations, ground transportation, team per diem and trip itineraries
  • Reconciliation of team and staff travel expenses following University and Athletics Business Office policies and procedures
  • Manage procurement and purchasing for the program including negotiation with vendors (hotel, caters, transportation, etc.) for all program functions
  • Work collaboratively with executive team members on the execution of game competition contracts, both home and away games
  • Develop and coordinate program correspondence to key constituents including donors, alumni, parents, and prospective student-athletes
  • Work collaboratively with the communications and creative services unit on social media strategy and presence for the program
  • Maintain confidential and routine records, such as financial aid records, NLI forms, budget reports, compliance forms, procurement documents, competition forms and student-athlete class schedules
This position will also serve as the softball program’s fourth assistant coach. Responsibilities include but are not limited to:
  • Assist in oversight of student-athlete development, such as monitoring academic progress, participation in community service, and support of overall well-being; Aid in athletic development including but not limited to individual and team practice
  • Maintain appropriate NCAA/institutional recruiting certification to support team recruitment strategy;
  • Attendance at all required department and compliance educational meetings; and
  • Other job related duties as assigned by the coaches and sports administration team
Accountable for maintaining personal compliance with all relevant governing bodies to include:
  • NCAA
  • Patriot League
  • Athletic Department; and
  • University Policies
Responsible for role modeling behaviors and leadership for student-athletes.

Professional Experience/ Qualifications:

  • Previous collegiate playing, coaching and/or director of operations experience in the sport of softball
  • Proven competitive success

Preferred Qualifications:

  • Previous experience (playing or working) at an NCAA Division I institution


Bachelors Degree Required

Other Information:

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate fully in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.

Requisition Number:




Work Schedule:

10 -15 hours per week

Job Open Date:


Open Until Filled:


EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:


The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at


Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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