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Accounting Specialist I - Architecture & Design-Administration

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details

Accounting Specialist I - College of Architecture and Design

The expected salary range for this position is $40,000 – $50,000

The University of Tennessee College of Architecture and Design invites applications for the position of Accounting Specialist. This position reports to the Director of Finance and Administration and is a key member of the financial administration team.

This position will be responsible for handling a range of financial administration tasks, including preparing monthly account ledgers, overseeing the student hire process and timecard approvals, monitoring account activity and balancing accounts, payroll, travel requests, cash and check deposits, etc. Successful applicants will demonstrate attention to detail, high standards of integrity, as well as robust critical thinking skills.

The College of Architecture and Design is committed to excellence in design education, creative activity, research, and outreach missions. The College is comprised of Schools of Architecture, Design, Interior Architecture, and Landscape Architecture. These four schools contribute to an engaged community of 746 undergraduate and graduate students, 51 full time faculty, 18 part time faculty, and 22 members of the administrative staff. The College of Architecture and Design is one of 11 academic colleges at the University of Tennessee, Knoxville, a Research-1, land-grant university that houses 900+ programs of study.

Duties and Responsibilities:

    Responsible for entering bi-weekly and monthly payroll in IRISReconciling ledgers on a monthly basisResponsible for filing electronic and hard copies (server, accounting files and ledger copies)Support staff for processing travel requests and reimbursementsTroubleshooting payment discrepanciesResponsible for entering annual space inventory in IRISProcessing asset tags in IRISSupport staff for making UT motor pool vehicle reservationsBack up support staff for procurement card reconciliation and check out/inSupport staff for processing invoices, internal transfers, and petty cashSupport staff for processing check/cash deposits and receiptingStaff support for College Facilities – processing maintenance & repair work orders and maintaining/tracking project completion/payment – staff will be working with the Associate Dean for FacilitiesResponsible for processing paperwork for surplus itemsResponsible for College key requests and college key check-out/check-in processResponsible for processing swipe cards requests through central alarm departmentResponsible for incoming mail distributionResponsible for issuing day parking permits – ordering and check out to visitorsBack up for Administrative Specialist staffOther duties as assigned by the Budget Director


Minimum Qualifications:

A high school diploma required

Associate's degree preferred.

Minimum of 3-4 years accounting and administrative experience.

Candidate must have exceptional organizational skills; the ability to work on multiple projects simultaneously; ability to work independently with minimum supervision.

Must be detail oriented and comfortable working with policies and meeting deadlines.  Must be proficient in Microsoft Office (Excel). Must have the ability to articulate information and interact with diverse groups (faculty/students/staff, and external constituencies), and audience in person, over the phone, and in writing. Must be able to work professionally in a fast paced, high stress environment.  Must work well with other staff and be a team player.

Screening of applicants will begin immediately and will continue until the position has been filled. For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to the required minimum qualifications, a resume, and complete contact information for three professional references. Please include these documents uploaded as attachments in addition to the online form process.

The salary for this position will be commensurate with experience. The University also offers a comprehensive benefits package, including reduced tuition for employee’s dependents that attend college in the University of Tennessee system.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Architecture & Design-Administration
Schedule: Full-time
Job Posting: Jun 11, 2024, 9:39:04 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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