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Financial Assistant - Innovative Computing Lab

Job Details

Description

Market Range 04

The Innovative Computing Lab (ICL) in the Tickle College of Engineering located on the University of Tennessee, Knoxville (UTK) campus, is seeking a Financial Assistant interested in working in a team environment supporting the Business Manager. Additional information regarding the department may be viewed on the website, https://icl.utk.edu.

UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed at https://hr.utk.edu/wp-content/uploads/sites/56/2023/02/Summary-of-Benefits-ver-01-2023.pdf.


Reporting to the ICL Business Manager, the Financial Assistant provides support by performing financial, human resources, and administrative functions of the unit. This position will provide purchasing support services, ordering offices supplies, and handles procurement card audit requests. This position will maintain proper files for record retention, answer phones, greet unit/department guests, assist students and faculty, assist with department events, reconcile bi-weekly/monthly payroll reports against time sheets, assist with e-verify as needed for FAR clause project research staff, and reconcile graduate fee waiver positions against ledger postings. This position will also assist with requests for new hire or guest IDs in the system, requisitions, facilitation of new and renewal H1-B and J-1 visas, review of work permission reports, and will proactively work with constituents to keep documents updated.



Qualifications

Required Education and Experience:

• A high school diploma or GED with one year of experience in accounting and/or an HR role.

Knowledge, Skills and Abilities:
• Organizational and time-management skills.

• Ability to multi-task and prioritize tasks based on needs of others and with time-sensitive deadlines.

• Ability to work autonomously as well as within a team environment.

• Sound interpersonal and communication skills.

• Proficiency in use of Microsoft Office (adept in Excel, Word, Teams, etc.).
• Ability to learn and utilize new technology.

Preferred Education and Experience:

• Associate’s degree in a field related to business, HR Management, or a degree related to the position’s duties.

• Licenses or certifications related to accounting, business, or HR.

• Experience in an academic environment.

• Experience hiring foreign nationals and communicating with non-native English speakers.

• Experience in procurement/purchasing.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of basic accounting principles.

• Knowledge of financial / personnel management applications such as SAP/IRIS.

• Knowledge of personnel maintenance processes incl. hiring, I-9 e-verification, and USCIS (visa) processes.


Application Process:

For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System.



Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Innovative Computing Lab
Schedule: Full-time
Job Posting: Jun 13, 2024, 5:56:34 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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