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Mentor Program Coordinator

Job Details

Posting Number:

S12227P

Working Title:

Mentor Program Coordinator

Department:

DAR-Career Center

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

Division of Development and Alumni RelationsThe Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

Career CenterThe University of Georgia Career Center is the provider of centralized career services to undergraduate, graduate students, and alumni at The University of Georgia. Career Center staff work collaboratively with faculty and staff of all departments to enhance the career success of University of Georgia students/alumni. Several of the “nuts & bolts” services the UGA Career Center provides to its students include career counseling, job search training, and opportunities to connect with employers.

The Career Center also serves as a corporate gateway to the University by helping employers meet key faculty/staff, understand culture and curriculum, and successfully recruit UGA students and alumni. A broad group of corporate, government, and nonprofit employers recruit at The University of Georgia, and the Career Center facilitates this process through career fairs, on-campus interviews, and a variety of recruiting and educational programs and events.

College/Unit/Department website:

https://give.uga.edu/ and https://dar.uga.edu/and www.career.uga.edu

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

8:00am–5:00pm; Must be willing and able to work evenings and weekends as necessary

Advertised Salary:

$59,280

Posting Date:

06/12/2024

Open until filled:

No

Closing Date:

06/18/2024

Proposed Starting Date:

08/01/2024

Special Instructions to Applicants:

  • This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement:

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Classification Title:

Student Services Professional

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

  • Master’s degree in higher education, student personnel administration, counseling, or related field.
  • Career services, student affairs, and/or mentorship program experience.
  • Previous experience with student leadership development and programs.
  • Previous supervision experience.

Position Summary:

Reporting to the Director of the UGA Mentor Program, the Mentor Program Coordinator will support undergraduate, graduate, and professional students in developing their personal and professional networks through meaningful mentoring connections with UGA alumni, faculty, staff, and Friends of the University. The Mentor Program Coordinator will also provide engagement opportunities for Mentors through professional learning, programming, and events.

The Mentor Program Coordinator will work closely with campus partners, including but not limited to, UGA Development and Alumni Relations, Communications, Corporate Relations, UGA Career Center, Student Affairs, the Office of Institutional Diversity, etc. to personalize the mentorship experience for Mentors and Mentees across the University. The person in this position will develop a deep understanding of the culture of mentorship across the University and work to enhance existing resources, as well as create new ones. This position will interact with a variety of internal and external stakeholders at all levels of the organization. Strong independent judgment and professional communication skills are required to collaborate, plan, prioritize, and organize the responsibilities of this role.

Knowledge, Skills, Abilities and/or Competencies:

  • Understand and implement the core tenants of servant leadership.
  • Strong communication skills and an ability to cultivate and maintain relationships with internal and external stakeholders.
  • Ability to work effectively with a wide range of constituencies in the community.
  • Strong project management skills.
  • Ability to prioritize tasks and responsibilities while also asking for help/feedback as needed.
  • Ability to coordinate and organize productive meetings and/or special events with both internal and external stakeholders to help enrich and grow the program.
  • Knowledge of effective communication principles, media, and marketing strategies.
  • Ability to gather and analyze statistical data and reports to inform decision making.
  • Ability to make administrative/procedural decisions and judgments that align with the values of the organization.
  • Ability to research, design, and execute meaningful professional learning and development/training for mentors/mentees and other stakeholders.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Clerical, word processing, and/or basic office skills, including record-keeping.
  • Skill in common software applications/ability and willingness to learn new ones.
  • Advanced writing and editorial skills.
  • Exhibits behavior that supports the mission, vision, and values of the University of Georgia, the UGA Career Center, and the UGA Mentor Program.
  • Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Additional Division Expectations:
  • Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
  • Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands:

  • Work in a standard office environment.
  • Travel in and out of state.
  • Work nights and weekends necessary.
  • Work using electronic mail, telephone, face-to-face discussions, paper form correspondence.
  • Communicate effectively in writing, speaking, and listening.
  • Organize and establish priorities; Remember detail; multi-task
  • Lift and/or move up to 20 pounds
  • Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

ENGAGEMENTEngage internal and external stakeholders.

Actions include, but are not limited to:

  • Serving as a liaison between students, faculty, staff, alumni, and other departments on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution.
  • Supervising one Graduate Assistant for the UGA Mentor Program.
  • Supervising the Board of Directors (student workers) for the UGA Mentor Program Student Ambassadors.
  • Co-leading the UGA Mentor Program Student Ambassadors.
  • Cultivating relationships with campus partners to expand mentorship for underrepresented students.
  • Designing and publishing the development of promotional materials, educational materials, training resources, and/or newsletters as appropriate for the UGA Mentor Program.
  • Designing and implementing UGA Mentor Program stewardship campaigns to express gratitude to our ambassadors, mentees, mentors, and campus partners.
  • Designing and executing social media and marketing campaigns to increase the number of underrepresented students, staff, faculty, and alumni participating in the UGA Mentor Program.

Percentage of time:

40

Duties/Responsibilities:

PROJECT MANAGEMENTProvide structure and direction for the UGA Mentor Program.

Actions include, but are not limited to:

  • Providing recommendations and direction for the design and implementation of programs/events within the Xinspire platform and UGA Mentor Program using programmatic data and results.
  • Providing data- driven recommendations and direction for the development, implementation, and marketing of the program.
  • Providing recommendations and direction to improve the UGA Mentor Program Ambassador Program; acting on recommendations to move program forward.
  • Designing programs and services to expand mentorship for underrepresented students and to increase the number of underrepresented students, staff, faculty, and alumni participating in the UGA Mentor Program.
  • Coordinating and implementing the activities of students, faculty, staff, and/or alumni engaged in implementation and administration of program goals.
  • Working closely with Xinspire to create and customize programs within the UGA Mentor Program platform, and train users in the platform interface.

Percentage of time:

40

Duties/Responsibilities:

PROJECT ADMINISTRATIONProvide timely communication and accurate reporting for the UGA Mentor Program.

Actions include, but are not limited to:

  • Inputting programs and participant data in Handshake, Expression Engine, GAIL, Xinspire, etc.
  • Collecting and analyzing data; preparing scheduled and special reports; maintaining program records and statistical information.
  • Sharing program data with internal and external stakeholders.
  • Performing or delegating clerical and administrative support tasks, including developing and editing program correspondence, reports, and resources.
  • Performing miscellaneous job-related duties as assigned such as, but not limited to, responding in a timely manner to emails and/or phone calls, recruiting students and student ambassadors, and work with Career Center staff members to enhance the UGA Mentor Program.

Percentage of time:

20

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Development & Alumni Relations’ Office of Talent Management

Recruitment Contact Email:

dartalent@uga.edu

Organization

The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

Company info
Telephone
706-542-3000
Location
215 S. Jackson St.
Athens
Georgia
30602
US

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