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Contract Negotiator

NC State University
Raleigh, NC

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Posting Number:


Internal Recruitment :


Working Title:

Contract Negotiator

Anticipated Hiring Range:

$65,000 - $72,000

Work Schedule:

Monday-Friday, 8am-5pm, overtime as required to meet deadlines.

Job Location:

Raleigh, NC

Department :

Sponsored Programs and Regulatory Compliance Services (SPARCS)

About the Department:

Sponsored Programs and Regulatory Compliance Services (SPARCS) has administrative responsibility for all sponsored contracts, grants, and cooperative agreements awarded to the University, which currently includes more than 3,000 awards totaling approximately $400 million annually. SPARCS facilitates the submission of proposals and the negotiation of sponsored agreements for funding to NC State University. SPARCS also administers internally and externally funded projects, negotiates other types of agreements, and is responsible for sub-award administration. This includes all aspects of externally sponsored research and scholarship, from pre-award management to non-fiscal post-award management.

Essential Job Duties:

The Negotiator in the Sponsored Programs office plays a crucial role in facilitating agreements between NC State and external sponsors, ensuring the funding and execution of research, instruction, and sponsored activities. This role demands adept negotiation skills, legal acumen, and a commitment to upholding university policies and regulatory compliance.

The Office of Sponsored Programs seeks three Negotiators, each specializing in either industry contracting or government and non-profit agreements.


Agreement Drafting and Review

  • Draft, review, adapt, and negotiate both NC State agreements and external sponsor agreements.
  • Ensure agreements align with university policies, regulatory requirements, and the interests of all involved parties.
Stakeholder Collaboration
  • Collaborate with a diverse array of external sponsors, including business and industry sectors, non-profit organizations, and federal agencies.
  • Liaise with representatives from Research Administration and Compliance, the Office of Contracts and Grants, the Office of Research Commercialization, and the Office of General Counsel to ensure negotiated agreements align with university and regulatory standards.
Complex Issue Resolution
  • Utilize expertise and university resources to solve complex issues arising during negotiation processes.
  • Conduct formal negotiations and provide advice on proposals to university customers and sponsors.
Risk Assessment and Mitigation
  • Assess risks associated with proposed contract terms and take action to eliminate or modify terms to reach mutually acceptable agreements.
  • Prepare risk assessments and record negotiation actions in a database.
Communication and Reporting
  • Keep university stakeholders informed on negotiation progress.
  • Provide complete and accurate information to fulfill financial and technical reporting obligations of involved parties.
Training and Support
  • Participate in training and support activities for the university community of research administrators.
  • Offer guidance on the SPARCS website, update templates, develop tutorial materials, and conduct classroom or virtual training sessions as needed.

Other Responsibilities:

Other duties as assigned.

Minimum Education and Experience:

Master’s degree or Bachelor Degree in Business Administration, Public Administration, or related field, plus 2 years experience in the processing, negotiating, and/or administration of grants, contracts, or cooperative agreements.

Other Required Qualifications:

SPARCS excitedly seeks a self-motivated individual who can work effectively both alone and as part of a team. A successful candidate will have demonstrated abilities in:

  • Interpreting; applying; and educating others regarding an organization’s policies, rules, regulations and/or procedures
  • Excellent customer service skills;
  • Problem solving skills;
  • Reviewing and complying with sponsored project agreements or other relevant legal agreements;
  • Utilizing the Microsoft Office® suite of software applications (especially Word and Excel), Adobe Acrobat, and various internet browsers;
  • Excellent written and oral communication skills; and
  • Willingness to learn and work with others.

Preferred Qualifications:

  • Experience in research administration at a college or university is highly desirable.
  • Be a “Certified Research Administrator” (CRA) or other comparable professional certification.
  • Familiarity with US Law regarding Intellectual Property (IP) and Copyright (CR).

Required License(s) or Certification(s):


Valid NC Driver's License required:


Commercial Driver's License required:


Job Open Date:


Anticipated Close Date:

Open Until Filled

Special Instructions to Applicants:

Please include a resume/CV, cover letter, and contact information for three (3) professional references.

Position Number:


Position Type:

EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week):



12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Department ID:

060401 - ORI - SPARCS


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.


NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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