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Office Assistant - EFNEP Escambia County

University of Florida

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Office Assistant - EFNEP Escambia County

Job No: 531883
Work Type: Staff Full-Time
Location: Escambia
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Job Description

Classification Title:

Administrative Assistant I

Job Description:

Programmatic Support
  • Make copies, files, and other routine paperwork necessary to support the program.
  • Assist with program preparation, including but not limited to shopping for food, preparing food, preparing program materials, and creating displays for public health events.

Human Resources
  • Understand, apply, and provide support to team with policies and procedures related to time worked, leave and personnel.
  • Assist EFNEP Supervisor with review of personnel paperwork, including time and labor.
  • Provide support during hiring process. Check paperwork for completion and correctness.
  • Create personnel files for new hires and update current files as needed.
  • Understand and apply retention policies and disposition processes for paperwork.

Fiscal Operations
  • Understand, apply, and support team with policies and procedures related travel and purchasing.
  • Assist EFNEP Supervisor with review of fiscal paperwork, monthly travel reimbursement and receipts for accuracy and completeness.
  • Prepare and send paperwork to state office.
  • Keep appropriate files of all fiscal paperwork.
  • Order supplies and materials as needed.
  • Assist EFNEP Supervisor with checking in deliveries, maintaining all inventory, and keeping supplies organized.
  • Create and maintain inventory of nutrition education reinforcement items (NERI), or incentive items.
  • Monitor and maintain equipment inventory.
  • Monitor supply usage and orders supplies for Zeno (xerox) machines.
  • Office Assistant will need to lift and carry materials and supplies up to 50 lbs.

Program Data Reporting
  • Assist EFNEP Supervisor with county and state office reporting.
  • Assist EFNEP Supervisor with review of participant paperwork, including evaluation forms for accuracy and completeness.
  • Guarantee packet completeness (missing forms) and accuracy (wrong dates, forms order/sequence) before submitting them to the state office.
  • Maintain Master Excel Spreadsheet and link validation form.
  • Support the accurate, orderly, and timely submission of all participant paperwork, including evaluation forms.
  • Send out notifications and collect the evaluations forms of all the NEs in the unit.
  • Prepare and submit participant paperwork, including evaluation data, as needed.
  • Maintain unit filing systems or workflows and confidential information.

  • Communications
    • Answer telephones, compose letters and emails, assist with planning meetings, and monitoring the accuracy of calendars for all EFNEP employees in the county.

    Other duties as assigned by supervisor.


    Attached:Download File EFNEP Core Values.pdf

    Expected Salary:


    The University of Florida offers highly competitive benefits and retirement options, generous leave plans, a health and wellness program that reflects its commitment to quality of life and quality of work, and many more competitive perks and rewards.

    Minimum Requirements:

    High school diploma or equivalent and one year of relevant experience.

    Preferred Qualifications:
    Ability to work independently and exercise judgment is required. Excellent written and oral communication skills are required. This position needs a strong background using technology and software. Able to work with a team. Motivated, self-directive individual. Familiar with basic computer programs, including Word, Excel, and PowerPoint. Ability to use equipment/hardware: desktop pc, laptop, copier/scanner/fax, and calculator. Able to organize physical materials as well as electronic files, pictures, etc. Reliable daily transportation.

    Special Instructions to Applicants:

    In order to be considered, you must upload your cover letter, resume and references.

    This is a TEAMS full-time position in UF/IFAS Escambia County Extension office, 3740 Stefani Rd., Cantonment, FL 32533.
    This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. This is a time-limited position.
    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

    Health Assessment Required:

    Applications Close: 24 Jun 2024

    To apply, visit

    The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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