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Grant Program Manager-Graduate School

Grant Program Manager-Graduate School

Job ID: 267169
Location: Augusta University
Full/Part Time: Full Time


About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at


Augusta University- Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

The Graduate School provides leadership, vision, and oversight for many of the Augusta University graduate programs as well as support for graduate students and faculty.

The Graduate School prepares successful and innovative leaders, scholars, researchers, educators, and clinicians to advance their field and impact their community and the world. Currently, The Graduate School offers over 45 graduate degree and advanced certificate programs. The wide range of doctoral, specialist and master's degree programs, as well as graduate certificate programs offered, provide outstanding training, research, clinical and educational opportunities.

Job Summary

This position is responsible for the management of the staff and resources of the Augusta R.O.A.R. Score Grant Program. Management includes budget monitoring and planning, staff supervision, delegation, evaluation, resource management, liaison with internal and external agencies for program function. Grant writing of competing and non-competing renewals, all required annual reports, and federal/state-level communication. Supervision of all administrative and outreach staff to ensure compliance with grant regulations. Incumbent will also identify new grant opportunities, collect required data, and track applications for new grants as well as current existing grants. Key areas of responsibility include budgeting; allocation of expenditures; monthly reconciliation of accounting reports; award management; compliance oversight; submission of grant applications and progress reports; development of policies and procedures, and other related duties, such as placing supply orders. Will also serve as a liaison to compliance office, when necessary.


Responsibilities to include but not limited to:
Provide critical analysis and tracking of all financial and budgetary information related to grants homed in the Graduate School; monitor budgets and forecast for current and future budget periods; perform cost analysis, forecasting and budget preparations; interpret and explain financial information to PI and other relevant audiences with varying levels of financial understanding; calculate expenses, estimate costs and refine planned budgets as needed; develop financial reports and graphical depictions to aid in understanding of budgets; prepare various reports for federal, state, and other regulatory agencies.

Approve expenditures for grants, according to published policies; reconcile the various accounts on a monthly basis and take appropriate action to correct any errors; prepare and maintain documentation related to cost transfers, budget revisions, and fund statements; ensure payments for invoices, check requests, and deposits are applied correctly and reflected in financial reports; allocate, review and approve travel requests for grant-related scientific conferences and meetings attended by faculty, students, and post-docs; work in various research platforms developed in support of research activities (eSirius, iLab, PACT, PubMed, etc.)

Identify training grant opportunities for TGS and individual grant opportunities for graduate students and postdoctoral fellows; advise students, faculty, and trainees in preparation of grant proposals and in coordination with the PI develop grant applications and aid in the review and submission of them; complete all competing and non-competing grant renewals for federal, state, and internal funding sources; develop standardized supporting documentation required by grant funding agencies to streamline the submission process; serve as primary contact with the pre-award office in the Division of Sponsored Programs on grant and contract related matters; prepare and develop progress reports, competing renewals, revisions, grant close-out reports, and Just-In-Time information, and works in federal and private electronic research administration systems such as ASSIST, Workspace, and Proposal Central to complete pre- and post-award activities.

Provide administrative and grant support to the funded U54 team, including coordination between the 3 sites in Augusta, GA, Columbia, SC, and Jackson, MS; track accomplishments of all associated faculty and students; coordinate with external partners to support community outreach associated with the U54. Develop and implement policies and procedures in compliance with the SCORE grant program.

Assign personnel to accounts in accordance with budgets and/or grant award terms; review effort monthly via the pre-payroll report and indicates corrections needed: work in collaboration with the Director of Business Operations and/or other unit Department Administrators as appropriate to ensure salary distributions are submitted in OneUSG if effort needs to be reallocated; reconcile effort for faculty and staff in the Effort Reporting System and ensure cost sharing is applied appropriately, as well as track certification completions

Process orders for supplies and equipment through eShop and the requisition system in PeopleSoft Financials; ensure proper information is obtained and provided related to the purchases (Data Security, Tax Exemption, Technical Exemption, W-9 Forms, etc.); work with vendor to obtain appropriate paperwork.

Ensure compliance with federal, state, and agency regulations regarding business and grant aspects and serve as a liaison with internal and external agencies at the federal, state, and local levels for program management.

Process P-card allocations for in the Works Payment system and review p-card paperwork and transactions for accuracy and allowability

Special projects as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university combined with five years of relevant experience. OR Master's degree from an accredited college or university combined with three years of relevant experience.

Preferred Qualifications

Experience in grant writing and securing grant funding.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality. Excellent interpersonal, written, and verbal communication skills. Proficient in Microsoft Office and other computer software/databases-especially Excel. Self-motivated and resourceful. Ability to work independently with only general supervision under tight timelines, as well as multi-task.


Shift: Days; Monday-Friday (Work outside of normal business hours may be required).

Pay Grade: 17

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today! Search for Job ID: 267169.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit

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