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Clinical Contracts and Student Data Coordinator

Employer
Washington State University
Location
Spokane, WA

View more

Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Available Title(s):

107N-YN_CS_NPS - Program Coordinator

Business Title:

Clinical Contracts and Student Data Coordinator

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Washington State University College of Nursing (CON) is seeking a new team member who is excited to play a vital role in clinical experiences for nursing students. The Clinical Contract Coordinator manages the clinical training agreement (CTA) lifecycle for five current nursing programs (RN-BSN, PLBSN, MN, DNP, PhD) and new programs (BSW, MSW, MEPN) at four campuses statewide. In addition, the coordinator safeguards the interests of Washington State University, the College of Nursing and host facilities to ensure that contractual relationships are managed efficiently and in accordance with university and healthcare agency policies and procedures.

This is an exceptional opportunity for a person who will directly contribute to student education and career progression by maintaining positive relationships for the College of Nursing and diverse WSU departments and outside organizations. This role plays a pivotal role in carrying out the CON mission to advance health and well-being through education, scholarship, practice and community engagement.


The Clinical Contract Coordinator will be the primary person responsible for initiating and monitoring the processing of CTAs, advising students, faculty, and sites of the clinical CTA process required to confirm placements, processing completed Clinical Request Forms, maintaining relationships with clinical sites and coordinating clinical contract related matters between the College of Nursing, WSU Procurement and Contracts Services Office, and other clinical education programs or consortiums in Washington, Oregon and Idaho.

In addition, the CON participates in the Western Regional Graduate Program (WGRP), an agreement between 16 western states and territories. The Clinical Contract Coordinator will work closely with organizations across these locations to support clinical and non-clinical placements for students.


Required Qualifications:

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

Additional Requirements:

Demonstrated experience in the program specialty would include coordinating written contract/agreement development and processing, or other similar programs in a business, education, healthcare, or related setting that involves outreach, relation management and database management. Relevant experience would demonstrate:
  • Coordinating/executing on day to day operations of a program.
  • Learning, implementing, and advising on policies and procedures.
  • Strong computer skills including intermediate proficiency with MS Office Excel, Word, PowerPoint, Teams, and Outlook.
  • Positive and effective professional communication via email, phone, and in person.
  • Strong proof-reading and comprehension skills.
  • Demonstrated strong attention to detail.
  • Demonstrated strong organizational skills.
  • Demonstrated excellent customer service orientation, guiding/teaching others.
  • Willingness and ability to participate in external in-person meetings and facilities.
  • Valid driver’s license required upon hire.

Preferred Qualifications:

  • Bachelor’s in business, health-related, healthcare administration, public administration or higher education-related fields.
  • Experience working with contract/affiliation agreement development or negotiation, higher education, professional healthcare institution, or policy development.
  • Experience coordinate the operation of a specialized or technical program
  • Experience in computerized record systems and/or information management.
  • Experience with legal writing.
  • Knowledge and understanding of HIPAA and FERPA.
  • Familiarity with the nursing or medical fields and educational requirements.
  • Understanding the tenants of project management.

Additional Information:

Area/College: College of Nursing
Department Name: Clinical Placements and Affiliations
City, State, Zip: Spokane, WA 99202-2131
Department Link: https://nursing.wsu.edu/


Monthly Salary: $3,477 to $4,632 | Range 40 Steps A - M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 OR applicable Collective Bargaining Agreement. Step M is typically a longevity step.

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation

Overtime Eligibility: This position is overtime-eligible.
FTE: 100%
This is a Permanent position.

Posting Close Date: This position has been reposted. Applicants must submit their completed application by Sunday, July 21, 2024 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.


Application Instructions:

Applicants must upload the following required documents to their online application.

  • Resume (required)

  • Cover Letter (required)

External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Organization

Working at Washington State University

Founded as the people’s university, WSU embraces its land-grant heritage, seeking to transform lives through education, research, and community engagement and service. The University has been delivering life-changing knowledge and discoveries to the state, region, nation, and the world for nearly 130 years. WSU enjoys productive partnerships with major industries in the state, including agribusiness, aerospace, health care, software, technology, and construction. The colleges at WSU Health Sciences Spokane have formed robust partnerships across the state of Washington, both with large medical centers and hospitals, as well as a variety of rural and community hospitals and clinics.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

Diversity Profile: Washington State University

As a land-grant institution, diversity, equity, and inclusion serve as core values and beliefs of Washington State University (WSU). At the university, college, or department level, WSU is committed to fostering open, proactive dialogue to create a more inclusive culture at all its locations including the five physical campuses and its online Global Campus, as well as its 39 Extension offices, four research centers, and 25 small business development centers.

Core Belief

WSU is committed to achieving an ethical and socially just society for all. Instituting social change on a large scale begins at home with system-level policies that actively promote equity. The University is committed to diversity, equity, and inclusion throughout every aspect of its statewide system. We strive to create a climate that enables underrepresented students, faculty, and staff to thrive in communities that foster a sense of belonging in a culture of inclusion. The ultimate goal? Creation of institutional culture in which inclusion and equity are the norms, a model that helps move the world toward a place in which all people are treated with dignity and respect.

Core Value

Equity, diversity, inclusion, and belonging. Promotion of an ethical and socially just society through an intentional commitment to equity, diversity, and inclusion.

WSU’s core ideology can be found in its System Strategic Plan. 

WSU’s Student Body

WSU's student body statewide is ethnically diverse: 31 percent of our students are underrepresented minorities, and first-generation students represent nearly 33 percent of the total enrollment. About 15 percent of WSU students hail from outside the state of Washington and about 7 percent are international students. System-wide enrollment reached a record 31,607 students in fall 2019.

Associate Vice Provost for Inclusive Excellence Recently Announced

Dr. Lisa Guerrero was recently named associate vice provost for inclusive excellence. Guerrero has been an active advocate for diversity and inclusion since joining the WSU faculty in 2004. She is currently a professor of Comparative Ethnic Studies in WSU’s School of Languages, Cultures, and Race. She will maintain her faculty position, while serving as associate vice provost in a half-time appointment.

Dr. Guerrero will provide leadership to academic affairs in implementing WSU’s commitment to equity, diversity, and inclusion. She will help to identify and implement best practices and evidence-based approaches in faculty hiring, tenure and promotion, research support, faculty retention, teaching and mentoring, and curriculum planning. One of her first areas of responsibility will be to oversee the Racism and Social Inequality in the Americas faculty cluster hire program for Fall 2021.

Representative Affinity Groups

Representative affinity groups within the Washington State University system include the following:

WSU Resources and Offices

WSU Human Resource Services supports a climate of integrity and equity that actively reflects open, respectful dialog. Additional resources are available on the Human Resource Services website.

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