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Senior Executive Secretary, Grade D

Hofstra University
Hempstead, NY

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Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Senior Executive Secretary, Grade D

Position Number:



School of Business


Frank G. Zarb School of Business, Department of Accounting

Full-Time or Part-Time:



Reporting to the Chair of the department, the Senior Executive Secretary provides clerical support to the department chair and faculty.

Responsibilities include, but are not limited to:

  • Assists with the daily clerical functions of the department.
  • Handles incoming and outgoing calls, responding to inquiries about the department.
  • Collects and submits textbook orders for all classes.
  • Assists faculty with course outlines and copying of course material.
  • Assists with scheduling and room requests.
  • Processes expense reports, sabbatical and partial leave requests, travel advances, check requisitions, workflows, teaching schedules and paperwork for the appointments and promotions of new faculty.
  • Maintains schedules of faculty advisement/recruitment activities and other department or university services.
  • Assists with all department committees, meetings, and advisory board meetings, including the preparation of formal minutes.
  • Assists with department’s student clubs, supervising student aides and ensuring weekly timesheets are completed.
  • Assists with department’s accreditation reporting and filing requirements including but not limited to collection, organizing, and filing of student assessment data, collecting resumes from faculty, etc.
  • Assists with the updating of department’s brochures and other curriculum and promotion material including but not limited to the department’s website.
  • Prepares email blasts relating to student employment opportunities, department’s promotion of classes, events, etc.
  • Maintains Excel files.
  • May perform other assigned duties not specifically identified above but which require the same degree of skills and which are normally included within the above title.

Hours: Monday through Friday 9am to 5pm.

Subject to bumping.


  • Ability to work independently and multitask in a busy office required.
  • Must be detail oriented and have excellent organizational skills.
  • Excellent written and verbal skills.
  • Strong proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.

Preferred Qualifications:

  • Knowledge of Ellucian Banner System and Curriculog a plus.


Open Until Filled

Date Posted:


EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range:



Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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