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Senior Executive Assistant to the Vice President and Dean

The Ohio State University
Columbus Campus

Job Details

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Job Title:Senior Executive Assistant to the Vice President and Dean

Department:FAES | Dean-VP Operating

Job Description
Serve as executive assistant to the Vice President for Agricultural Administration and Dean of the College of Food, Agricultural, and Environmental Sciences; provide senior-level administrative support for the VP/Dean; independently perform administrative work of a complex nature, conveying highly sensitive information while maintaining confidentiality; take ownership of and commit to the nature/scope of work of the Senior Executive Assistant role (not just facilitate the work of others); serve as primary contact and liaison for the VP/Dean's office, with the majority of interactions being with external stakeholders (primarily industry/corporate executives and leaders), also serve as the liaison for internal University offices including the Office of the President and Office of Academic Affairs.
Use substantial judgment and independent decision-making authority while continuously assessing priorities to ensure alignment of both short term and long-term priorities of the VP/Dean; learn the college and affiliated industries, and stay current on issues of importance to further inform priorities for scheduling and preparation; keep the Dean and Chief of Staff apprised of important events, activities and shifting priorities throughout the university and college; develop and maintain strong internal and external networks within the college and university, and externally with key alumni, donors, partners, commodity groups, industry leaders and offices, and political affiliates.
Convene and lead group of college leadership administrative assistants (approx. 18 people) to coordinate efforts and share best practices for supporting members of the Vice President’s Cabinet and Department Chairs; work closely with the Dean’s Chief of Staff to assist with projects; attend meetings and serve as a representative and liaison of the VP/Dean and college throughout the university.
Maintain the VP/Dean's calendar; schedule meetings and oversee special events hosted by the VP/Dean; provide daily briefings for the VP/Dean and for all meetings; serve as first point of contact for the VP/Dean responding to inquiries and preparing routine and complex correspondence; provide logistics management for VP/Dean and college meetings; take and maintain meeting minutes and ensure follow-up on action items; supervise and delegate/manage work of Office Associate that assists with calendaring, briefings, filing, travel, events, and hosting meetings; serves as a member of the broader Dean’s Office support team; perform other duties as assigned.
Position requires incumbent to work full-time in the Columbus campus office during normal business hours of 8AM – 5PM; may eventually have the option to work remotely 1 or 2 days a week. Occasional nights/weekends may be required to support events/meetings.
Full consideration will be given to candidates who submit a resume and cover letter detailing their interest.
Supervises one Office Associate
Minimum Education Required

Bachelor’s Degree or equivalent edu/exp (equivalent experience is sufficient if no degree)

Required Qualifications:

Five or more years of experience successfully providing senior administrative support to a senior-level executive (President, Provost or Vice President/Provost in higher education or C-suit executive); experience working within and navigating business within stringent policies, rules, and regulations; excellent oral and written communication skills; strong interpersonal skills; ability to work efficiently and effectively under time constraints and pressure; curiosity and interest in learning the college and industries of food, agriculture, and environmental sciences; extensive experience with Microsoft Office suite (e.g., Word, PowerPoint, Outlook and Teams).Desired Qualifications Working knowledge of higher education.

Additional Information:

The salary paid to an individual will vary based on multiple factors, including but not limit to, education, years of experience, internal equity, etc.

Location:Agricultural Administration (0003)

Position Type:Regular

Scheduled Hours:40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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About The Ohio State University

The Ohio State University, one of the biggest and most comprehensive universities in the country, creates experiences that bring together expertise, ideas and resources to improve communities locally and globally.

Ohio State is regularly honored as one of the nation’s top 20 public universities. With campuses and research centers throughout the state, the institution’s unrivaled depth and breadth advance innovation, health care and research within Ohio’s communities. For more than 150 years, Ohio State has inspired the next generation of leaders, discovering groundbreaking medical breakthroughs and finding solutions to the problems the world is facing now.

Ohio State also has a top-rated academic medical center and a premier cancer hospital and research center.

Ohio State offers more than 200 majors and programs — plus 500 specializations — for undergraduates, in addition to more than 230 master’s, doctoral and professional degree programs and an estimated 12,000 course offerings.

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Explore our Extensive Benefits

Ohio State provides access to opportunities and resources for all employees. Starting your first day, Ohio State offers you a comprehensive benefits package.

· WORK-LIFE: Flexible and remote work arrangements where applicable, child care program, and access to educational, athletic and cultural events.

· RETIREMENT: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans.

· HEALTH: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming.

· TIME OFF: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available.

· FINANCIAL: Tuition assistance for employees and their dependents, adoption assistance, and discounts with preferred vendors and university partners.

· WELLNESS: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.

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