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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Quaker Fellow – Facilities

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

This position is part of the Quaker Fellowship program. The person in this role is responsible for performing select facilities duties as listed in the job description.

This includes, but is not limited to, overseeing the facilities deferred maintenance list, tracking work orders, assisting with the management of the van fleet, and working events. This position receives direct administrative supervision and guidance from the Assistant Athletic Director/Director of Facilities.

Job Description

Responsibilities

• Support professional staff with day-to-day tasks within DRIA facilities
• Work with Operations Staff, Facilities Services, Housekeeping, and contract services for all athletic venues and events to meet the needs of coaches and administrators. Act as secondary event manager for various athletic contests as well as outside events.
• Submit work orders as needed after building walks and as requested by facilities professional staff.
• Review closed work orders in AIM (facilities software) for completion and cost analysis
• Manage the DRIA facilities deferred maintenance list with oversite from the Facilities pro staff.
• Manage the mileage and gas inventories of all departmental vans. Ensure cleanliness and report maintenance issues. Create van schedule and distribute keys as necessary.
• Follow-up on specific housekeeping projects and cleaning requests per facilities pro-staff
• Review and assist with set-up and breakdown needs for intercollegiate events and outside rentals.
• Attend weekly facilities and project meetings with facilities staff. Take notes and follow-up on requests of facilities pro-staff.
• Conduct weekly athletic facility walk-throughs and complete facility checklists pertaining to each athletic space. Enter work order requests for repairs as needed.
• Perform other duties and assists with special projects as assigned

Qualifications

0-1 years of experience within an intercollegiate athletics department, preferably in Facilities and/or operations. Strong verbal and written communications skills. Ability to professionally collaborate with a diverse group of coaches, staff, and students-athletes. Exhibit strong organizational skills with the ability to manage time and independently execute tasks on a deadline.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Pay Range

$7.25 - $18.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.