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Office Manager and Alumni Liaison

Employer
Hofstra University
Location
Hempstead, NY

Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Office Manager and Alumni Liaison

Position Number:

897605

School/Division:

Honor's College

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Dean, the Office Manager and Alumni Liaison will oversee the logistical side of all Stuart and Nancy Rabinowitz Honors College (RHC) operations. This position will be responsible for developing and managing all aspects of our alumni relations program including data collection and event planning in cooperation with the Alumni Affairs and Development team. Must be available for additional hours in support of programs and events.

Responsibilities include, but are not limited to:

  • Provides executive assistant support to the Dean.
  • Supervises the selection and management of student aides and staff for the Stuart and Nancy Rabinowitz Honors College.
  • Manages and maintains RHC budget records, including accounts payable, check requisitions and budget transfers.
  • Manages the daily operations of the Stuart and Nancy Rabinowitz Honors College and oversees facility operations.
  • Responsible for collecting and reporting specific outcomes data involving student engagement with the Dean’s office.
  • Advises students regarding progress towards program requirements and assists in the registration process for students adjusting their schedules.
  • Responsible for events management duties including logistics, venues, and communications to ensure seamless execution.
  • Involved in all planning for RHC, including outreach programs to students, faculty, administrators, and alumni.
  • Oversees logistical planning for all extra and co-curricular programs and trips.
  • Performs other related duties as assigned.

Qualifications:

  • Bachelor’s degree required.
  • At least 5 years of related experience.
  • Extensive experience providing administrative support in an academic setting and evidence of strong problem-solving skills and creative management of office information systems.
  • Expert knowledge of Ellucian Banner, Navigate, Canva, Canvas, Google Workspace and all Microsoft Office software.

Preferred Qualifications:

  • Previous event management experience preferred.

Deadline:

Open Until Filled

Date Posted:

05/31/2024

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range:

$78,600

Organization

Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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