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Manager Building Maintenance

St. John Fisher University
3690 East Ave., Rochester, NY 14618

Job Details

Position Title:

Manager Building Maintenance


Is responsible to directly supervise and manage the Building Maintenance Department in the operation, maintenance, repair, construction and renovation of the facilities in order to provide an environment, which is aesthetically pleasing and conducive to the learning process, which enhances the teaching, research, and public service functions of the College.

Job Responsibilities:

The Manager Building Maintenance is responsible for directing, managing and administering maintenance department efforts associated with the following:
• Direct and manage the activities of Maintenance Department employees. Assign and monitor overall work assignments and schedules. Responsible for overall maintenance of all college owned buildings. Perform regular inspections of all buildings.
• Supervision of 13 maintenance employees, which involves direct and indirect responsibilities for interviewing, selection, training, motivating, performance evaluations, developing goals and developing procedures to ensure achievement of department goals.
• Physical maintenance of the University residential properties.
• Provide and ensure excellent customer service response to physical; plant issues as they arise on campus.
• Assess and monitor facility repairs to ensure cost effectiveness; establishes criteria for repair versus replacement.
• Direct the implementation of a planned maintenance program to ensure maximum performance of the University facilities and equipment. Prepare and maintain input into the 5-year budget plan for capital improvements, evaluate deferred maintenance. Submit yearly capital requests. Develop and manage schedules to complete approved projects ensuring projects stay on budget and prepare bid specifications and drawings.
• Provide input and initial preparation of yearly operating facilities maintenance budget and manage department to achieve approved budgets.
• Manages inventory levels to ensure adequate materials available.
• Initiates and participates in employee training.
• Provide support to plan, implement projects, staffing, and work plans to support student, staff, faculty and outside group usage of the campus. Follow up and inspect the work by maintenance staff has been completed.
• Ensures compliance with applicable building and safety codes, hazardous waste disposal, OSHA, etc.
• Plan and implement summer projects including capital projects, resident hall repairs and painting, classroom painting and support Buffalo Bills training camp. Support residence life for fall student move in requirements.
• Identify and justify potential energy projects. Keep current with changing technologies.
• Coordinate Facilities support to assist and perform work on major campus construction projects including necessary shutdowns, installation review and ensure proper turnover training has occurred before occupancy.
• Maintain and update CAD drawings for physical space usage ensuring floor plans are correct and frequently update the department usage designations.
• Evaluate and maintain preventive maintenance database within work order system.
• Team member representing Facilities Maintenance group on internal committees/groups as required or assigned (Emergency Response Committee required)
• Assists the Director in evaluating, formulating and making suggestions for the changing of departmental policies, procedures and goals.
• Act on behalf of the Director when the Director is absent.

Education / Experience:

Bachelors degree in an Engineering, Facilities Management, related field or 10 years equivalent experience. Knowledge of all applicable codes and regulations (NFPA, NYS building codes, boiler codes, NEC). Hands-on knowledge of all aspects of facility maintenance. Must be proficient in the use of computers and software programs such as AutoCAD and School Dude Work Order System.

Minimum of eight (8) years’ experience in progressively responsible facility maintenance operations including five (5) years supervisory experience with proven customer service and technical problem solving abilities preferably with a higher education institute. Experience in planning, scheduling, implementing renovation projects. Demonstrated supervisory and leadership experience and the ability to build cooperation and trust among employees is required.

Competencies / Skills:

• Knowledge of all phases of facilities maintenance and construction including but not limited to: HVAC, Electric, General Maintenance, Plumbing, Carpentry, Locksmith and Painting.
• Ability to promote high quality workmanship and customer service.
• Skills in planning and implementing maintenance, new construction and renovation projects including developing cost estimates, schedules and budgets.
• Budget development and management skills
• Ability to communicate effectively utilizing interpersonal skills to maintain effective relationships with other department staff, faculty, students and public.
• Knowledge and experience with federal, state and local building codes, construction, safety, fire and public access regulations.
• Leadership, management and organizational skills necessary to administer maintenance department.
• Flexibility and ability to cope with multiple priorities.
• Strong work ethic and set high standards so as to create a sense of pride in work and the team.
• Ability to effectively handle conflict and be directive and/or supportive as needed.

Supervision of Employees:

Fill in for Director when Director is not available

Work Environment:

Responsible for all areas of the Building Maintenance Department and may require extended hours as the job necessitates.

Equipment to be Used:

MS Office Suite (Excel, Word, Outlook, PowerPoint),
- Desktop Publisher
- AutoCad
- School Dude Work Order System
- Banner (data warehouse for all functional areas across campus)
- Fax
- Printer
- Copier
- Telephone

Work Hours:

Monday – Friday 7am – 4:30p

EEO Statement:

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (, in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location:

3690 East Ave., Rochester, NY 14618



Salary / Hourly Range:



The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewed here

Posting Number:



St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. 

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community. 

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